Procurement Officer Apprentice

Procurement Officer Apprentice JobID: 205

Position Type:

Finance Department

Date Posted:

5/7/2026

Location:

Central Office

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MINIMUM QUALIFICATIONS:

Bachelor's degree with emphasis in Accounting/Business :related field

or ability to obtain within two years after employment

NM Chief Procurement Officer Certification or ability to obtain within one year after employment; Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) preferred.

At least 5 years related experience in the business/finance field; experience in an educational or governmental purchasing/procurement function is preferred.

Ability to effectively communicate verbally and in writing.

Ability to interpret and apply federal, state and local regulations and appropriately manage interna

ESSENTIAL JOB FUNCTIONS:

(The following job functions will be supervised and approved by a certified NM Chief Procurement Office

Evaluate procurement requests and issue determinations regarding the procurement method to be used.

Receive, examine, approve and process purchase :requisitions and all other procurement-based contracts; issue District purchase orders;

Assist District staff in identifying vendors that provide needed materials and/or services;

Monitor related party transactions and report potential conflicts of interest;

Manage the District's Procurement Card (P-Card) Program;

Prepare and/or review Bid Specifications and other necessary documents related to the purchase of supplies, materials and equipment; coordinate with the construction bid process with contracted architects;

Prepare and/or review Requests for Proposals and other necessary documents related to the purchase of professional services;

Coordinate the Bid/RFP response evaluation and award process; prepare Board agenda items for approval of Bid/RFP awards;

Communicate with vendors regarding vendor file information, price quotations, contract awards, dispute resolution and other procurement related issues;

Coordinate the registration of District vehicles with the New Mexico Motor Vehicle Department; order license plates as needed;

Manage the District's vendor database, including the approval of new vendor requests, creation of new accounts and negotiation of terms;

Issue Non-taxable Certificates;

Process all vendor credit applications;

Maintain a complete and accurate record of all documentation related to assigned responsibilities; maintain the District's original record for all procurement awards, contracts, leases and other agreements;

Maintain the contract renewal calendar and coordinate contract and agreement renewals with appropriate District staff;

Investigate vendor complaints; work with Accounts Payable, Warehouse and other District staff to troubleshoot and resolve issues;

Manage the Open Encumbrance aging process;

Manage the annual IRS Form 1099 reporting requirements;

Assist with the annual District Audit, as required, for review of the Procurement function;

Assist in the training of District staff and provide technical support in the use of the Infinite VISIONS Purchasing Module and the District's procurement.