Role: Procurement Coordinator
Full-time - This role is not eligible for employment-based immigration sponsorship. Applicants must be legally authorized to work in the United States without employer sponsorship, now or in the future.
No 3rd parties please.
Must be local to FL
Location: Fort Lauderdale, FL
We are looking for a detail-oriented and results-driven Procurement Coordinator to support and coordinate technology procurement activities across the organization. This role focuses on sourcing, negotiating, and overseeing the acquisition of IT hardware, software, cloud-based solutions, and professional technology services.
The successful candidate will collaborate with IT, Finance, Legal, and external vendors to ensure technology purchases are cost-effective, compliant with applicable requirements, and delivered within established timelines. This position requires a strong understanding of IT procurement, vendor relationship management, contract administration, and financial coordination.
Key Responsibilities
IT Purchasing and Vendor Relations
- Coordinate the full procurement lifecycle for IT equipment, including laptops, servers, and networking hardware, as well as software, SaaS subscriptions, cloud services, and IT consulting engagements.
- Research and assess suppliers, manage requests for quotations (RFQs) and requests for proposals (RFPs), and negotiate pricing, contractual terms, and service-level agreements (SLAs).
- Maintain approved vendor directories and cultivate strategic relationships with technology suppliers.
- Evaluate vendor performance, monitor contract compliance, and oversee upcoming renewals to support effective vendor management.
Contract Administration and Software Licensing
- Coordinate the review, execution, and tracking of IT-related contracts in collaboration with Legal and Finance.
- Maintain accurate software license records and help ensure adherence to licensing terms and conditions.
- Monitor subscription expiration dates, manage license true-ups, and coordinate renewals in advance to prevent service disruptions.
- Assist with software licensing and IT asset management audits by maintaining records and supporting compliance activities.
Purchase Orders and Financial Management
- Prepare, process, and maintain purchase requisitions and purchase orders for IT goods and services.
- Verify expense coding and confirm that purchases align with approved budgets.
- Review and reconcile vendor invoices, investigating and resolving billing discrepancies as needed.
- Monitor technology-related expenditures and prepare reports on spending, budget performance, forecasts, and potential cost-reduction opportunities.
Procurement Processes, Controls, and Optimization
- Establish, document, and maintain procurement procedures and policies tailored to IT purchases.
- Ensure procurement activities adhere to internal controls, information security policies, and relevant regulatory requirements.
- Identify opportunities to reduce costs through supplier consolidation, volume-based pricing, and contract optimization.
- Contribute to the implementation, maintenance, and ongoing enhancement of procurement systems, tools, and workflows.
Qualifications and Skills
- Bachelor’s degree in Business, Finance, Supply Chain Management, Information Systems, or a related discipline.
- At least three years of procurement experience, including substantial involvement in IT purchasing.
- Working knowledge of IT products and services, including hardware lifecycle management, software-as-a-service (SaaS) subscription models, and consumption-based cloud pricing.
- Proficiency in enterprise resource planning (ERP) platforms or procurement management systems.
- Experience administering enterprise agreements with major technology providers, such as Microsoft, Cisco, Dell Technologies, Amazon Web Services, or Oracle.
- Strong analytical, organizational, and negotiation capabilities.
- Effective project management skills, with the ability to coordinate multiple priorities and initiatives concurrently.
- Excellent written and verbal communication skills, including the ability to work effectively with technical and nontechnical stakeholders.
- Strategic thinking skills and the ability to turn ideas into practical process improvements.
- A collaborative approach and a demonstrated ability to work effectively within cross-functional teams.
- Flexibility and willingness to adapt to evolving business needs, new technologies, and changing processes.
- Strong attention to detail and a commitment to accuracy, quality, and reliable deliverables.
Preferred Qualification
- Familiarity with IT Asset Management (ITAM) and Software Asset Management (SAM) principles and best practices is an advantage.