The purpose of the Procurement Analyst position is to optimize the stocking levels of an assigned group of parts and accessories within VWGoA s network of service parts distribution centers in order to minimize inventory carrying costs while maintaining fill rate (order fulfillment %) targets for the VW and Audi dealer network within the U.S. and Canada and for applicable export markets.
Utilize tools within VWGoA s demand planning software (Servigistics) and various operational reports to proactively monitor an assigned group of parts and accessories and take the appropriate actions to maintain optimal inventory levels at all locations within VWGoA s network of service parts distribution centers (e.g. balance existing inventory within network, procure additional material from supplier, etc.)
Develop and maintain positive relationships with supplier contacts in order to ensure that all orders are shipped to the required VWGoA distribution centers within the prescribed delivery times. This may involve telephone conversations, emails, or face-to-face meetings with suppliers either at corporate or off-site locations.
Ensure that all assigned parts and accessories are ordered in the most economical and efficient manner (e.g. consider minimum order quantities, inventory carrying costs, fill rate targets*** etc.)
Work with individual suppliers to develop structured supply recovery plans for critical backorder situations (e.g. demand outpaces forecast or demand outpaces supplier production capacity).
Prepare formal escalation summaries for management when supplier concerns are unable to be resolved at the working level.
Utilize problem solving techniques to identify the root cause and develop countermeasures when targets for critical metrics are not met.
Track and prepare management reports for critical parts (e.g. top backorder count, top backorder age, top backorder $ value, top contributors to lost fill, etc.)
Provide support for VWGoA s dealer facing contact center by providing updated ETAs for critical parts.
Place car down or expedited orders daily for out of stock situations as needed.