Procurement Administrator

Procurement Administrator

Salary

$31.89 - $38.42 Hourly

Location

City Hall, AK

Job Type

Full-time

Job Number

25-00139

Department

Admin/City Manager

Opening Date

10/12/2026

Closing Date

10/27/2026 5:00 PM Alaska

FLSA

Exempt

Bargaining Unit

N/A

• Description
• Benefits

Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

At time of application, applicants are requested to submit:

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications.
• Three (3) professional references, two of which must be from a current or former supervisor.
• Reference requests are automatically sent upon submission of your application.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

EEO STATEMENT

The City of Palmer complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-761-1302. The City of Palmer is an equal opportunity employer.

DRUG-FREE WORKPLACE POLICY

In compliance with the Drug-Free Workplace Act of 1988 the City of Palmer prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.

Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword/User/ResetPassword.

General Functions/Distinguishing Characteristics

The Procurement Administrator oversees and administers the City of Palmer's centralized procurement function. The position manages competitive procurement processes, facilitates negotiations, and prepares contracts and purchasing documents for approval and execution by authorized officials. The Administrator provides recommendations for contract awards and purchasing actions to the City Manager and City Council, as required. Final signature authority rests with the City Manager or other authorized officials. This position ensures transparency, fiscal responsibility, and compliance with Alaska State law and Palmer Municipal Code.

The Procurement Administrator is a senior-level administrative classification responsible for planning, coordinating, and administering the centralized procurement functions of the City.

Essential Functions & Duties

Develops and implements citywide purchasing policies, procedures, and strategic procurement initiatives.

• Administers competitive procurement processes (IFB, RFP, RFQ) in accordance with state statutes and municipal code.
• Facilitates vendor selection, negotiations, and contract preparation for authorized approval.

Procurement Administrator Job Description Page 2 of 3

• Ensure compliance with Alaska State procurement statutes, Palmer Municipal Code, public transparency laws, and ethical standards.
• Prepares procurement-related agenda items, resolutions, and supporting documentation for City Council consideration.
• Presents, contract awards and procurement reports to executive leadership and City Council, as needed.
• Responds to public records requests related to procurement activities.
• Establishes and administers emergency procurement procedures and ensures proper documentation and post-event compliance.
• Oversees surplus property disposal, inventory control standards, and major equipment or fleet acquisition processes.
• Develops and maintains internal procurement controls; coordinates with auditors and implements corrective actions as needed.
• Administers local bidder preference policies consistent with municipal code.
• Monitors procurement expenditures, tracks performance metrics, and identifies cost-saving opportunities.
• Assists in the development of the City's annual procurement and capital purchasing budgets and provides cost projections and analysis to the City Manager's Office and Finance Department.
• Identifies procurement-related risks and implements controls to safeguard public funds.
• Provide procurement guidance and training to department directors and staff to ensure consistent and compliant purchasing practices across the organization.
• Oversee procurement-related systems and ensure accurate integration with the City's financial management systems.
• Performs other related duties as assigned.

Knowledge, Skills, Experience and Personal Qualifications

• Strategic planning, budgeting and financial management.
• Ethical approach to procurement with team management capabilities and the ability to work collaboratively with internal departments and elected officials.
• Advanced negotiation administration and contract review skills.
• Strong analytical and problem-solving abilities.
• Effective leadership, communication, and presentation skills.
• Ability to manage multiple priorities in a public-sector environment.
• Understanding of procurement principles and best practices.
• Bachelor's degree in business administration, finance, supply chain management, public administration, or related field. Relevant professional-level experience may be substituted for education.
• Minimum five (5) years of progressively responsible experience in procurement or supply chain management, public procurement experience preferred.
• Strong knowledge of public purchasing laws, local, state, and federal procurement regulations (Alaska State law and Palmer Municipal Code), competitive bidding processes, and municipal procurement practices.

Supplemental Information

The City of Palmer complies with Title I of the Americans with Disabilities Act (ADA). Reasonable accommodation is available for qualified individuals with disabilities.

The City of Palmer is an Equal Opportunity Employer.

The benefits outlined below are for eligble full-time employees who are regularly scheduled to work 30 or more hours per week.

Health, dental and vision insurance is available thru Premera BCBS. The City provides a life insurance policy thru MetLife as well as a short-term disability (STD) policy and an employee assistance program is available to all City employees (regardless of the number of hours worked) in addition to thier eligible dependents.

All employees in this category are enrolled in the State of Alaska Division of Retirement PERs program.

Supplemental benefits are available from Colonial Life, AFLAC, Allstate and MetLife as well as several 457 plans. These supplemental benefits are employee paid.

Information regarding leave benefits can be viewed in Palmer Municipal Code, Title 4 at https://palmer.municipal.codes/ or by contacting Human Resources at humanresources@palmerak.org

Employer City of Palmer

Address 231 W Evergreen Avenue

Palmer, Alaska, 99645

Phone (907) 761-1302

Website http://www.palmerak.org