Procurement & Administrative Coordinator
Onsite | [Location]
Contract (with potential to convert)
We are seeking a Procurement & Administrative Coordinator to support procurement operations and provide high-level administrative support within a fast-paced industrial environment. This role is ideal for someone who can balance transactional procurement responsibilities with executive-level coordination and stakeholder support.
Key Responsibilities
Procurement Support
- Process purchase requisitions and generate accurate purchase orders
- Track purchase orders, deliveries, and vendor performance
- Resolve invoice discrepancies in coordination with Accounts Payable
- Ensure compliance with procurement policies, contracts, and safety requirements
- Track and manage procurement contracts through approval processes
Vendor & Stakeholder Coordination
- Maintain vendor data and procurement documentation
- Support vendor onboarding, qualification, and relationship management
- Act as a point of contact for suppliers, internal stakeholders, and finance teams
- Assist with basic commercial negotiations and supplier communications
Administrative Support
- Provide high-level administrative support to procurement leadership
- Coordinate calendars, meetings, reports, and documentation
- Manage records, presentations, and internal communications
- Prioritize and manage multiple tasks in a dynamic environment
Team & Operational Support
- Provide backup support across procurement team functions
- Assist with onboarding, training, and process documentation
- Identify opportunities to improve workflows and efficiency
Qualifications
- High School Diploma or equivalent required
- 2+ years of procurement/purchasing experience OR
- 5+ years of administrative or executive support experience
- Experience supporting senior leadership preferred
- SAP or similar procurement system experience strongly preferred
- Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
- Excellent communication, organization, and multitasking skills
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