Procore Expert Project Coordinator

Project Coordinator - HVAC / Construction (Procore)

Ultimate Staffing is seeking a detail‑oriented Project Coordinator to support HVAC and mechanical construction projects. This role is ideal for someone with Procore experience who thrives in a fast‑paced construction environment and enjoys supporting project teams from start‑up through closeout. The Project Coordinator provides administrative and coordination support to Project Managers, field teams, vendors, subcontractors, and General Contractors. This role helps keep projects organized, on schedule, and compliant with contract requirements, safety standards, and applicable regulations.

Key Responsibilities

Project Documentation & Procore Management

• Review drawings and specifications; develop and maintain submittal logs
• Prepare, submit, and track submittals, RFIs, and project documentation in Procore
• Maintain accurate digital project files and distribute updates to stakeholders
• Prepare job start‑up packets and field documentation
• Assist with purchase orders and material procurement
• Track equipment and material deliveries and follow up with vendors
• Coordinate with suppliers following submittal approvals
• Solicit vendor and subcontractor pricing as needed
• Work closely with Project Managers, field staff, engineers, and GCs
• Assist with change order documentation
• Print and distribute drawings, labels, tags, and field materials
• Support continuous improvement of project and administrative workflows
• Compile O&M manuals and as-built documentation
• Assemble and submit complete project closeout packages

Qualifications & Skills

• 2+ years of construction project coordination or administration experience preferred
• Hands-on Procore experience required
• HVAC or mechanical construction experience strongly preferred
• Strong organization, communication, and follow‑up skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Word, Excel, and Outlook
• Familiarity with Sage or other construction software a plus

Education

• High school diploma or equivalent required

Schedule & Work Environment

• Monday-Friday, typically 8:00 AM - 4:30 PM
• Onsite in Manchester
• Office-based with occasional job site exposure
• 60-70K Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.