Principal Administrative Business Partner

In collaboration with Strategic Event Services, drive the planning and execution of large department-wide offsites and onsites, including Global Town Halls and team meetings. Manage scheduling for senior committee meetings, global summits, department offsites, all-staff meetings, leadership meetings, and cross-functional meetings.

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.
Job Responsibilities:

• Independently manage complex scheduling across multiple time zones and coordinate with senior-level internal and external stakeholders while maintaining a high level of confidentiality.
• Demonstrate expert knowledge of available IT systems and collaboration tools.
• Manage scheduling for senior committee meetings, global summits, department offsites, all-staff meetings, leadership meetings, and cross-functional meetings.
• Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders.
• Partner with managers or assigned leads to develop agendas, distribute meeting materials, and maintain rolling agendas for standing committees and team meetings.
• In collaboration with Strategic Event Services, drive the planning and execution of large department-wide offsites and onsites, including Global Town Halls and team meetings.
• Independently lead the planning and execution of meetings at Congress events and Global Summits, including:
  • Venue and speaker selection
  • Technical and AV requirements
  • Catering
  • Agenda development
  • Contract management
• Draft email communications on behalf of managers, teams, departments, and leaders.
• Partner with leaders to develop communication strategies for internal department communications.
• Partner with communications teams to track, manage, prepare, and support various communications and engagement initiatives.
• Manage departmental sites, collaboration spaces, websites, newsletters, and related communication platforms, including content collection, information distribution, and ongoing maintenance.
• Coordinate the collection and implementation of feedback for communications when applicable.
• Manage the overall space planning process, serving as a thought partner on team placement strategy, presenting recommendations to leadership, and serving as the primary project manager.
• Partner with leaders to create team agreements.
• Serve as a thought partner to leadership by assessing employee engagement, conducting informal pulse checks, and providing ideas for enhancing employee engagement.
• Manage complex candidate and interview processes.
• Manage administrative components and logistics of onboarding, including oversight of first-30-day checklists and relocation activities.
• Serve as a connector and point of contact for external stakeholders.
• Stay current on system changes and organize training sessions for team members and other administrative staff.
• In some cases, serve in an Administrative Lead capacity.
• Process and manage vendor and speaker engagements, contracts, payments, and related activities, including RFP and vendor selection.

Functional Job Responsibilities:

• Responsibilities specific to the role, representing approximately 30% of the position.