Principal Administrative Business Partner

Principal Administrative Business Partner --South San Francisco, CA 94080

Job Responsibilities

• Independently manage complex scheduling across multiple time zones while supporting senior-level internal and external stakeholders with a high level of confidentiality.
• Demonstrate expert knowledge of available Genentech IT systems, including cSuite and collaboration tools.
• Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings.
• Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders.
• Partner with managers or assigned leads to develop agendas, distribute meeting materials, and manage rolling agendas for standing committees and team meetings.
• Collaborate with Strategic Event Services to plan and execute large department-wide offsites and onsites, including Global Town Halls and team meetings.
• Independently lead the planning and execution of meetings at Congress events and Global Summits, including venue and speaker selection, AV requirements, catering, agenda development, and contract management.
• Draft professional email communications on behalf of managers, teams, departments, and leaders.
• Partner with leaders to develop communication strategies for internal department communications.
• Partner with the communications team to track, manage, prepare, and support various communications and engagement activities.
• Manage departmental gSites, Spaces, websites, newsletters, and related communication platforms, including content collection, information distribution, and maintenance.
• Coordinate the collection and implementation of communication feedback when applicable.
• Manage the overall space-planning process, serving as a strategic thought partner for team placement, presenting recommendations to leadership, and acting as the primary project manager.
• Partner with leaders to develop team agreements.
• Serve as a thought partner to leadership by assessing employee engagement, conducting informal pulse checks, and sharing ideas to enhance engagement.
• Manage complex candidate and interview processes.
• Manage administrative components and logistics of onboarding, including oversight of the first 30-day checklist and relocation activities.
• Serve as a connector for external stakeholders.
• Stay current on cSuite changes and organize training sessions for team members and/or other administrators within the department.
• In some cases, serve as the Admin Lead.
• Process and manage vendor and speaker engagements, contracts, payments, RFPs, and vendor selection.

Functional Job Responsibilities

• Perform responsibilities and activities specific to the assigned role.

Required Skills and Qualifications

• 5-7 years of related administrative, operations, or project management experience; pharmaceutical or biotechnology industry experience is strongly preferred.
• Previous experience managing confidential and sensitive information.
• Previous experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred.
• Proven track record of meeting or exceeding objectives and goals.
• Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically.
• Ability to take a lead role in assessing and coordinating workflow among team members.
• Ability to create a collaborative and productive work environment and actively seek and integrate input from various parts of the organization.
• Strong ability to resolve complex issues and conflicts effectively.
• Exercises sound judgment and discretion when handling highly sensitive and proprietary information.
• Strong attention to detail and commitment to accuracy, continuous improvement, and effective work systems and procedures.
• Ability to independently drive decision-making processes based on experience, skills, and strategic context.
• In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
• Actively promotes and trains others on innovative tools that enhance efficiency and productivity.
• Familiarity with the Genentech organization is strongly preferred.
• Bachelor's degree (BS/BA) or equivalent industry experience.

Requirements

Soft Skills

• Emotional intelligence, discretion, confidentiality, and proactive problem-solving.
• Ability to anticipate needs, think ahead, and resolve issues before they become larger problems.
• Strong verbal and written communication skills with the ability to communicate politely, directly, professionally, and accurately with individuals at all levels.

Hard / Technical Skills

• In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
• In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
• Ability to provide instruction and training to others on relevant tools and systems as needed.

Experience

• Minimum 5-7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred.

Education

• Bachelor's degree (BS/BA) in a related field or equivalent industry experience.

Interview Process

• Phone Screen
• Two-Person Panel Interview
• Two-Person Final Interview

Work Location

• Onsite position

#LI-JK1