Principal Administrative Business Partner

As a trusted partner to executive leaders, you will manage critical business operations, coordinate high-visibility meetings and events, oversee communications initiatives, and drive cross-functional projects. Our client is seeking a highly organized, strategic, and proactive Principal Administrative Business Partner to support senior leadership in a fast-paced, innovative environment.

Principal Administrative Business Partner
Location: Onsite
Interview Process: Phone Screen? Two-Person Panel Interview? Two-Person Final Interview
About the Opportunity
Our client is seeking a highly organized, strategic, and proactive Principal Administrative Business Partner to support senior leadership in a fast-paced, innovative environment. This role is ideal for an experienced executive support professional who excels at calendar management, executive communications, event planning, project coordination, stakeholder engagement, and operational excellence.

As a trusted partner to executive leaders, you will manage critical business operations, coordinate high-visibility meetings and events, oversee communications initiatives, and drive cross-functional projects. This position requires exceptional discretion, emotional intelligence, and the ability to anticipate needs before challenges arise.
Key Responsibilities Executive Support & Calendar Management

• Independently manage complex executive calendars across multiple time zones.
• Coordinate meetings with senior-level internal and external stakeholders while maintaining strict confidentiality.
• Schedule and support leadership meetings, executive committees, global summits, town halls, department offsites, and cross-functional team events.
• Design meeting agendas, manage rolling action items, and distribute meeting materials.

Event Planning & Program Coordination

• Lead the planning and execution of large-scale meetings, conferences, global summits, and leadership events.
• Coordinate venue selection, speaker management, audiovisual requirements, catering, contract administration, and event logistics.
• Partner with internal event teams and vendors to ensure seamless execution of department-wide onsite and offsite events.
• Manage vendor and speaker engagements, including contract processing, RFPs, vendor selection, and payment coordination.

Communications & Employee Engagement

• Draft executive-level communications, presentations, and organizational announcements.
• Partner with leadership to develop and execute internal communication strategies.
• Collaborate with communications teams to support employee engagement initiatives and leadership messaging.
• Manage department websites, collaboration spaces, newsletters, and communication platforms, including content collection, maintenance, and distribution.
• Gather feedback and continuously improve communication effectiveness.

Operations & Strategic Projects

• Serve as a thought partner to leadership on workplace planning, team placement strategies, and organizational effectiveness.
• Manage space planning initiatives and present recommendations to leadership teams.
• Support the development of team agreements and employee engagement programs.
• Conduct informal pulse checks and recommend strategies to improve culture, collaboration, and engagement.
• Serve as a key connector between leaders, teams, and external stakeholders.

Talent & Onboarding Support

• Coordinate complex candidate interview processes.
• Manage onboarding logistics, including relocation support and first-30-day onboarding activities.
• Ensure a positive candidate and new-hire experience from recruitment through onboarding.

Leadership & Administrative Excellence

• Train team members and administrative professionals on collaboration tools, systems, and best practices.
• Stay current on productivity platforms and emerging technologies, organizing training sessions as needed.
• May serve as an Administrative Lead, supporting broader departmental initiatives.
• Drive process improvements that enhance efficiency, productivity, and operational effectiveness.

Required Qualifications Education

• Bachelor's degree (BS/BA) or equivalent professional experience.

Experience

• 5-7+ years of administrative support, business operations, project management, or executive support experience.
• Experience supporting senior executives at the Senior Director level or above; VP-level support strongly preferred.
• Pharmaceutical, biotechnology, healthcare, or highly regulated industry experience preferred.
• Proven experience handling highly confidential and sensitive information.
• Demonstrated success managing complex projects, events, communications, and executive priorities.
• Experience training and mentoring others on business systems, processes, and administrative tools is preferred.

Technical Skills

• Advanced proficiency with:
  • Microsoft Office Suite (PowerPoint, Excel, Word)
  • Collaboration and productivity tools including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, Zoom, and related platforms
• Ability to serve as a resource and trainer for administrative technologies and productivity tools.

Key Competencies

• Exceptional emotional intelligence and professional judgment.
• Strong discretion, confidentiality, and executive presence.
• Outstanding written and verbal communication skills.
• Highly proactive with the ability to anticipate needs and solve problems before they escalate.
• Strong organizational, prioritization, and project management abilities.
• Ability to work independently while collaborating effectively across teams.
• Detail-oriented with a continuous improvement mindset.
• Proven ability to influence outcomes and drive decisions in complex environments.

Why Join?
This contract opportunity offers the chance to partner directly with senior leadership, lead high-profile initiatives, and make a visible impact across the organization. If you thrive in executive support, strategic operations, and business partnership roles, this position provides an excellent platform to showcase and expand your expertise.