Principal Administrative Business partner

Manage scheduling and logistics for senior committee meetings, global summits, department offsites, leadership meetings, cross-functional meetings, and all-staff meetings. Manage departmental Google Sites (gSites), Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.

Our client is a leading biotechnology company that discovers, develops, manufactures, and commercializes medicines to treat patients with serious or life-threatening medical conditions. The company is among the world's leading biotechnology organizations, with multiple products on the market and a promising development pipeline.
Job Responsibilities:

• Independently manage complex scheduling across multiple time zones and various levels of internal and external stakeholders, while maintaining a high level of confidentiality.
• Leverage expert knowledge of our client's IT systems and collaboration tools, including cSuite applications.
• Manage scheduling and logistics for senior committee meetings, global summits, department offsites, leadership meetings, cross-functional meetings, and all-staff meetings.
• Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders.
• Partner with managers and designated leads to develop meeting agendas, distribute meeting materials, and maintain rolling agendas for standing committees and team meetings.
• Collaborate with Strategic Event Services to plan and execute large department-wide offsites and onsite events, including global town halls and team meetings.
• Independently lead the planning and execution of meetings associated with Congress events and Global Summits, including:
  • Venue and speaker selection
  • Technical and AV requirements
  • Catering
  • Agenda development
  • Contract management
• Draft professional email communications on behalf of managers, leaders, teams, and departments.
• Partner with leadership to develop and execute communication strategies for internal department communications.
• Collaborate with communications teams to track, manage, prepare, and support various communications and employee engagement initiatives.
• Manage departmental Google Sites (gSites), Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
• Coordinate the collection and implementation of feedback related to communications and engagement initiatives.
• Manage the overall space planning process, serving as a strategic thought partner for team placement, presenting recommendations to leadership, and acting as the primary project manager.
• Partner with leaders to develop team agreements and operating practices.
• Serve as a thought partner to leadership regarding employee engagement, including conducting informal pulse checks and identifying opportunities to enhance team engagement.
• Manage complex candidate and interview processes, including scheduling and coordination.
• Manage administrative components and logistics of onboarding, including oversight of first-30-day checklists and relocation activities.
• Serve as a connector and primary point of contact for external stakeholders.
• Stay current on cSuite system updates and organize training sessions for team members and administrative staff.
• Serve as an Administrative Lead when needed.
• Manage vendor and speaker engagements, including contracts, payments, RFPs, and vendor selection.
• Support additional administrative, operational, and project management initiatives as needed.