Principal Administrative Business partner - Contract
TalentBurst, Inc.
- South San Francisco, CA
- Today
- $60–$80 Per Hour
Highlights
Hard/technical skills-In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools(including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed. In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity.
Numbers & Facts
| Location | South San Francisco, CA |
| Industry | Staffing/Employment Agencies |
| Salary | $60–$80 Per Hour |
| Company Size | 5,000 to 9,999 employees |
| Year Founded | 2002 |
| Website | http://www.talentburst.com/ |
Description
Title: Principal Administrative Business partner
Job ID: ROCGJP00041598
Location: South San Francisco CA (Onsite)
Duration: 12 months contract (+Possibility of extension)
Job Responsibilities:
Soft skills- Emotional intelligence, discretion and confidentiality, and proactivity.
Education requirements BS/BA in related field
Interview process- Phone Screen; Two person panel; two person final
Onsite position
#TB_PH
Job ID: ROCGJP00041598
Location: South San Francisco CA (Onsite)
Duration: 12 months contract (+Possibility of extension)
Job Responsibilities:
- Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
- Expert knowledge of available IT systems (ex: cSuite, collaboration tools)
- Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
- Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
- Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
- In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc
- Independently lead the planning & execution of meetings at Congress events, Global Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
- Draft email communications on behalf of manager, team, department, leader, etc
- Partner with leaders to plan communication strategy for internal department communications
- Partner with the communications team to track, manage, prepare, support various communication and engagements.
- Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
- Coordinate collecting and implementing feedback for communications when applicable
- Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
- Partner with leader(s) to create team agreements
- Serve as thought partner with leadership to assess employee engagement, gauge
- informal pulse checks, share ideas for enhancing engagement
- Manage complex candidate/interview process
- Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
- Serve as external stakeholder connector
- Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in dept
- In some cases, take on the role of Admin Lead
- Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
- Functional Job Responsibilities: (30% specific to the role)
- 5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
- Previous work experience in the client is strongly preferred
- Previous experience must include responsibilities for managing confidential information
- Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
- Proven track record of meeting or exceeding objectives and goals
- Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
- Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
- Exercises judgment and discretion of highly sensitive and proprietary information
- Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
- Based on breadth of experience, skills and strategic context, drives the decision making process independently
- In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
- Familiarity with organization strongly preferred
- BS/BA degree or equivalent industry experience
Soft skills- Emotional intelligence, discretion and confidentiality, and proactivity.
- Thinking ahead and solving problems before they turn into bigger issues.
- Speaking and writing in a polite, direct, and professional way with all types of people with accuracy.
- Hard/technical skills-In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools(including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed
- Minimum years of experience- 5-7 years supporting Senior Level Executive - Sr. Director and above (VP and above preferred)
Education requirements BS/BA in related field
Interview process- Phone Screen; Two person panel; two person final
Onsite position
#TB_PH
About Company
For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.
Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!
Similar Job Searches
Partner Manager Jobs in South San Francisco, CABusiness Development Manager Jobs in South San Francisco, CARelationship Manager Jobs in South San Francisco, CACompliance Manager Jobs in South San Francisco, CAContracts Manager Jobs in South San Francisco, CAPartnership Manager Jobs in South San Francisco, CABusiness Partner Jobs in San Bruno, CABusiness Partner Jobs in Daly City, CABusiness Partner Jobs in San Francisco, CABusiness Partner Jobs in Oakland, CA