Principal Account Clerk: Accounts Payable 2026-2027

SUBJECT: Principal Account Clerk: Accounts Payable

REPORTS TO: Director of Contracts, Procurement & Accounts Payable

The following position is available for bid within the Administrative Secretaries Unit. Preference for awarding this assignment will be given to those individuals who are appointed Word Processor.

ACCOUNTABILITY OBJECTIVE The Accounts Payable Clerk supports the Finance Division by performing clerical duties related to invoice processing, requisition review, purchase orders, and financial recordkeeping. This position requires excellent organizational skills, attention to detail, and effective communication with district staff, vendors, and School departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Review requisitions submitted by various departments for accuracy, completeness, and required supporting documentation.
2. Provide guidance and assistance to department staff when entering requisitions or correcting discrepancies when needed.
3. Process invoices accurately and promptly against City-approved purchase orders, verifying supporting documentation and resolving discrepancies as needed.
4. Organize and maintain accurate, complete, and accessible electronic financial records and supporting documentation in Workday.
5. Accurately calculate and process adjustments related to invoice payments and remaining encumbrances.
6. Provide excellent customer service and support to district employees and vendors, responding to inquiries and assisting with requisition, purchase order, and invoice-related matters.
7. Communicate and coordinate with School and City departments, including Budget, Grants, Nutrition, Facilities, Instructional Technology, individual schools, and other departments, to support timely and accurate financial processing.
8. Manage multiple tasks and deadlines while maintaining organized records and a high level of accuracy.
9. Perform other duties as assigned.

REQUIRED QUALIFICATIONS

1. Prior experience in accounts payable or accounts receivable.
2. Proficiency with Google Workspace and Microsoft Office, including Google Docs, Google Sheets, Microsoft Word, and Microsoft Excel.
3. Excellent organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain accurate records.
4. Strong attention to detail and accuracy when reviewing requisitions, invoices, purchase orders, and other financial documentation.
5. Ability to work independently and demonstrate strong accounting and clerical skills.
6. Strong oral and written communication skills, including the ability to explain procedures clearly and provide guidance to department staff.
7. Ability to work collaboratively and professionally with district employees, vendors, and School departments.

PREFERRED QUALIFICATIONS

1. Bachelor's degree in finance, public administration, or a related field.
2. Experience working in a government accounting environment, including familiarity with applicable local, state, and federal regulations.
3. Knowledge of Massachusetts procurement law, including Chapter 30B.
4. Experience using Workday or a comparable financial management system.

WORK YEAR: 52 Week position

WORK DAY: 8:30am - 4:30pm

SALARY: Appropriate step on Administrative Secretaries Salary Schedule $29.00-$41.42/hour

This deadline date does not preclude further advertisement or recruitment