Pride-Health Local Posted Job Description

Completes and submits travel authorizations, travel expense vouchers, check requests, and purchase requisitions; attaches all needed receipts and invoices for submission; follows up for timely processing; verifies calculations; notifies staff of discrepancies. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

Pride Health is hiring a Administrative Assistant to support our client's healthcare facility in New York, NY. 
 
Job Details: 
Schedule:  Monday – Friday 9am-5pm EST 
Location:  New York, NY 10017
Float / Coverage Area:
Job Type: Local Contract
Contract Length:  6 Months with possible extension 
Pay Range: $23.00 to $25.00/hour*
Mileage Reimbursement Rate (if applicable): NA
*Pay offered is based on experience, expertise, credentialing, and education.  
 
Duties: 

• Performs administrative activities to maintain the smooth operation of the office.
  -Resolves both routine and complex inquiries and fulfills requests using in-depth knowledge of department and organization policies and procedures.-Screens telephone calls and provides assistance to visitors.
  -Establishes and maintains confidential files, logs and records.
  -Identifies appropriate vehicles for providing access to department information.
  -Ensure content is up to date.-Opens, reads and prioritize mail for department leader and departmental staff.
  -Independently drafts emails or correspondence to routine written or oral inquiries.
  -Completes and submits travel authorizations, travel expense vouchers, check requests, and purchase requisitions; attaches all needed receipts and invoices for submission; follows up for timely processing; verifies calculations; notifies staff of discrepancies.
  -May process time sheets for department.
  -Ensures accuracy of information, makes adjustments as needed, and completes within established timeframes.
  -For clinical areas, they may provide administrative assistance for professional recruitment.
  -For clinical areas, may provide cross-coverage for other Assistant(s), including answering and triaging patient-related calls and scheduling appointments.
  -For clinical areas, you may prepare, maintain and distribute on-call schedules for Service, Division and/or Department Coordination & Scheduling.
  -Schedules of appointments, meetings, and conferences as requested.
  -Manage complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources.
  -Arranges for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc).
  -Uses knowledge of accommodation and structure of rooms to provide viable set up or propose alternatives; discusses audiovisual equipment needed with requester and Conference Planning and orders as necessary.
  -Prepares/produces documents including memos, reports, presentations, and manuals as requested.
  -Proofreads all documents; ensures proper use of terminology, spelling, grammar, and consistency of information.
  -May make recommendations on content.-Prepares and distributes agendas, minutes, announcements, manuals and related materials for various departmental activities.
  -Develops format for presentations and organization charts using appropriate office software.
  
   

Requirements: 

• Education: High School Diploma
• License(s): NA
• Certification(s):NA
• Years of experience: Two to four (2-4) years of experience - Preferred 
• Skills/Specialties/Technology: ADMINISTRATIVE SUPPORT", "MICROSOFT OFFICE SOFTWARE", "WRITTEN COMMUNICATION SKILLS", "VERBAL COMMUNICATION AND LISTENING SKILLS", "INTERPERSONAL SKILLS"

Interested? Apply Today! 


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 For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.