Practice Team Assistant

Job Title: Practice Team Assistant

Industry: Legal Services / Professional Services

Location (City, State): Reston, VA

Assignment Type: Direct Hire

Pay: $54,080 – $66,560 / yearly

Work Schedule: Full-time, 40 hours/week | Onsite 4 days per week, 1 remote day (permanent hybrid schedule) | 9:00 AM – 6:00 PM | Overtime as needed

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a global professional services organization within the legal industry known for supporting high-growth and innovative companies.

Job Description:

Our client is seeking a Practice Team Assistant to provide comprehensive administrative and operational support to a legal support team. This role supports attorneys and legal staff by managing daily administrative workflows, coordinating communications, and ensuring smooth office operations within a fast-paced professional services environment.

This is a highly collaborative role supporting multiple legal support professionals and timekeepers while maintaining accuracy, discretion, and strong attention to detail.

Key Responsibilities:

• Provide administrative support to attorneys, legal assistants, and practice team members
• Manage incoming communications, including phone coverage and interoffice mail distribution
• Coordinate scheduling support such as meetings, travel arrangements, and transportation needs
• Assist with document preparation, proofreading, formatting, and revisions for accuracy and completeness
• Support expense reporting, reimbursements, and administrative tracking processes
• Maintain electronic and physical file organization, including document management system updates
• Assist with client-facing logistics such as meeting coordination and visitor support
• Process confidential materials with a high level of discretion and professionalism
• Support time entry, CRM updates, and internal administrative systems as needed
• Assist with overflow administrative work, special projects, and team support tasks

Qualifications:

• 3–4+ years of general office or administrative experience
• Experience in a law firm or professional services environment strongly preferred
• Strong proficiency in Microsoft Office Suite and ability to learn firm systems (iManage experience preferred; DocuSign a plus)
• Highly organized with ability to manage multiple priorities in a fast-paced environment
• Strong written communication, proofreading, and attention to detail skills
• Ability to work independently while contributing to a team environment
• Demonstrates professionalism, discretion, initiative, and strong customer service mindset
• Bachelor’s degree preferred

Additional Details:

• Start date target: May 18
• Interview process includes two in-person rounds with legal support leadership and team members
• Candidate will support a team of 6 (direct hire expansion role due to internal promotion)
• Must be open to onsite collaboration and team engagement

Perks:

• Permanent hybrid schedule with one remote day per week
• Opportunity for internal growth within a structured legal support team
• Exposure to a collaborative, fast-paced professional services environment
• Strong training and onboarding within a well-established support structure
• Stable, long-term direct hire opportunity