PPMS: Financial Secretary 4 (Job ID# 3733)

CALVERT COUNTY PUBLIC SCHOOLS

Prince Frederick, Maryland 20678

November 21, 2025

POSITION

Financial Secretary 4

DEPARTMENT

LOCATION

Plum Point Middle School

REPORTS TO

Principal

ANNUAL WORK SUMMARY

11 months per year, 210 days per year, 7 hours per day

WAGE/PAY RATE

Scale 17: $26.15/hr -$33.21/hr

FLSA STATUS

Non-exempt

APPLICATION DEADLINE

July 23, 2026

EFFECTIVE START DATE

Immediate Vacancy

POSITION SUMMARY

Under general supervision, performs secretarial and clerical duties in support of the financial activities and processes at the school. Employee typically serves as the primary support staff assigned to handle financial matters and reports to the school principal. The work requires knowledge of office and financial procedures, processes, rules, and regulations and the ability to explain these to others. Work efforts result in accurate and reliable financial data, processes, and transactions. Employees are responsible for monitoring and maintaining important financial information and records for the school. Employees are also responsible for safeguarding money collected.

EDUCATION, CERTIFICATION AND EXPERIENCE:

At the time of application, the candidate must hold or be eligible for:

• High school diploma or general education development (GED) program certificate
• Business education training with secretarial experience desirable
• Ability to meet the clerical testing requirements for a financial secretary position given by Calvert County Public Schools

SPECIAL REQUIREMENTS:

None

KNOWLEDGE, ABILITIES AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

• Knowledge of modern office procedures, systems, and equipment
• Ability to maintain complex paper and electronic financial records, prepare reports, and answer questions from records
• Ability to exercise judgment and discretion when making decisions based on established policies and procedures
• Basic working knowledge of various software programs to prepare and edit school documents
• Skill in accessing and entering data into databases
• Possesses interpersonal skills and knowledge of office protocol
• Experience collecting, depositing, and accounting for money
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
• Demonstrates success in accomplishing tasks akin to those responsibilities listed below

ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

• Complies with Calvert County Public Schools' policies and procedures regarding student activities fund and financial records
• Processes all financial information related to student activity funds
• Maintains student activity fund
• Monitors the school's annual allocation of the adopted Calvert County Public Schools' budget
• Collects money and prepares receipts; prepares monies received with appropriate documentation; and deposits money at the bank
• Records deposit information into appropriate accounts and reconciles monthly bank statements with account records
• Maintains and establishes paper and electronic school financial files
• Enters and accesses data in financial records, spreadsheets, and program; generates reports as required
• Reviews invoices, contracts, and receipts for accuracy; initiates payment of invoices; prepares checks and records information in bookkeeping software
• Monitors school fundraisers, maintains related records, and resolves operational problems associated with fundraising
• Works closely with the principal to ensure all financial policies and procedures are properly followed
• Answers and places telephone calls
• Operates office machines
• Thinks, concentrates, and interacts positively with others
• Comes to work regularly and promptly
• Works under stress and meets all deadlines

OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs other tasks as required or assigned by the departmental supervisors

PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS:

Work is performed in a typical office environment and may require minimal lifting.

UNUSUAL DEMANDS:

None

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools.

APPLICATION PROCEDURE:

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs.

Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, marital status, sexual orientation, gender identity or disability.

Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources

443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.