Position Management Specialist

Posting Details

Posting Details

Posting Number S15876P Working Title Position Management Specialist Department Auxiliary Human Resources About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website auxiliary.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

This position offers a 40 hour work week.

Typical schedule is 8 AM - 5 PM, Monday-Friday.

Advertised Salary Commensurate with Experience Posting Date 10/08/2026 Open until filled Yes Closing Date Proposed Starting Date 11/22/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Human Resources Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

The Position Management Specialist is responsible for providing cross functional support to Auxiliary Human Resources. This incumbent's primary focus will be to aid in the initiation of transactional processes related to hiring and onboarding, executed by the Auxiliary Position Management team utilizing the Team Dynamix ticketing system. Along with this

primary focus, the PM Specialist will work in coordination with the units to support the orientation and onboarding of new staff members with input from leadership. Ultimately, the HR Generalist will help the Auxiliary Services HR team to ensure a positive experience with our support services that meets the division's human resources needs.

Knowledge, Skills, Abilities and/or Competencies

• Proficient with Microsoft Office Applications, web-based platforms and able to easily train on new programs or systems.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Ability to analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
• Demonstrates excellent organizational skills and be able to work effectively in a fast paced environment while prioritizing multiple tasks.
• Detail Oriented
• Ability to work independently as well as in a team environment.
• Ability to maintain and uphold confidentiality
• Ability to understand and work within HCM systems (UGAJobs, OneUSG Connect)

Physical Demands

• Work at a computer for extended period of time
• Travel to and inside campus buildings
• Bend and squat for filing

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Position Management:

• Process all incoming service request utilizing Team Dynamix Ticketing System.
• Create job postings in UGAJobs from pre-approved materials provided by leadership in a timely manner.
• Review all vacated positions and work with the Position Management Manager to determine if an evaluation or modification is needed.
• Submit position evaluations or modifications in preparation for posting
• Draft appropriate documentation as necessary including salary actions and justifications for salaries outside allowable percentages.
• Create hiring folders and maintain the files

Percentage of time 40 Duties/Responsibilities

Hiring & Onboarding:

• Prepare Hiring Proposals for submission within UGAjobs
• Prepare offer letters for Full time Auxiliary Services employees
• Submit appropriate documentation to Hiring Proposal when needed, including salary actions and justifications.
• Assist candidates with background check requirements/questions
• Confirm start date and work with Auxiliary departments to ensure a smooth and positive onboarding experience
• Prepare new hire paperwork and ensure timely and accurate creation of personnel folders.

Percentage of time 40 Duties/Responsibilities

General HR Duties:

• Serve as HR Representative on Auxiliary interview panels as needed
• Organize and maintain staff personnel files.
• Provide excellent customer service to all Auxiliary and UGA employees.
• Cross-train with other functional areas within Auxiliary HR to provide back-up
• Respond to various general unit/staff inquiries related to support services provided by Auxiliary Human Resources.
• Provide HR support as necessary to the division staff and leadership.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kendra Wilmore Recruitment Contact Email 706-542-7129 Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How many years of experience do you have in this type of position?
• 0-1
• 1-3
• 3-5
• 5-7
• 7+

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents