Portfolio Administrator

Springborn Staffing is partnering with a successful wealth management and financial services firm in the Portland area to find a self-motivated and customer-focused Portfolio Administrator. Our client is a growing organization dedicated to delivering comprehensive financial strategies and exceptional service to a diverse clientele.

This in-office position plays an essential role in providing direct client services, working closely with portfolio managers and the broader client services team. The ideal candidate values a highly collaborative approach and will ensure clients receive prompt, courteous, and professional service at all times.

Key Responsibilities

• Client Management: Work closely with Portfolio and Relationship Managers, maintaining primary responsibility for assigned clients and accounts while providing cross-support for other firm clients as needed.
• Account Administration: Accurately perform or oversee administrative tasks, including cash needs and transfers, gifting, obtaining and forwarding tax information, generating statements, calculating IRA Required Minimum Distributions (RMDs), and executing trust income distributions.
• Account Operations: Efficiently open and close accounts by completing required forms, gathering appropriate documentation, and working directly with custodian representatives.
• Process Improvement: Collaborate with the Client Services Team to streamline policies and procedures for onboarding, data maintenance, and administration to provide exemplary client service.
• Technical Support & Reporting: Handle report customization, complex account queries, fund accounting, trading, daily reconciliation, and maintain non-profit (non-taxable) performance databases.
• Trading Assistance: Facilitate advisor trading queries related to bonds, equities, benchmarking, and complex manual account maintenance, acting as a back-up trader when necessary.
• Compliance: Assist with ongoing compliance duties as requested.