Portfolio Administrator- Data Integrity and Investment Operations

ARQ Wealth Advisors, LLC

Scottsdale, AZ

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JOB DETAILS

SKILLS

Analysis Skills, Auditing, Benchmarking, Bookkeeping, Cash Flow, Communication Skills, Computer Science, Customer Experience, Customer Relations, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Customer Service Operations, Customer/Client Research, Data Analysis, Data Management, Data Quality, Dental Insurance, Detail Oriented, Develop and Maintain Customers, Finance, Financial Planning, Health Insurance, Internal Rate of Return (IRR), Investment Management, Leadership, Microsoft Excel, Multiplatform/Cross-Platform, Performance Analysis, Portfolio Accounting, Pricing, Problem Solving Skills, Process Improvement, Reconciliation, Scalable System Development, Team Player, Wealth Management

LOCATION

Scottsdale, AZ

POSTED

30+ days ago

Benefits:

401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off

ARQ Wealth Advisors is a fast-growing, boutique, independent wealth management firm based in Scottsdale, Arizona, overseeing ~$1.2B in client assets. We provide comprehensive investment management and financial planning with a focus on delivering a high-quality client experience.

The Portfolio Administrator Role

We are seeking an experienced, detail-oriented Portfolio Administrator to join our investment operations team. This role sits at the intersection of data integrity, reporting, and trading support, ensuring that all client and advisor data is accurate, consistent, and reliable.
This is not a basic ops role. We are looking for someone who understands how portfolio data flows through systems, where it breaks, and how to proactively fix issues before they become client-facing. At ARQ, you’ll have the opportunity to build your career at a firm that values your growth, both professionally and financially.

Responsibilities:

Account Administration

Set up and maintain client accounts across custodial platforms

Data Integrity & Reconciliation

Audit and maintain portfolio data across systems (Tamarac, CRM, custodians)
Identify and resolve discrepancies (pricing, transactions, cash, performance)
Build proactive checks and reporting controls

Security Setup & Classification

Maintain security master data (asset class, sector, benchmarks)
Ensure consistency across reporting, trading, and performance
Partner with investment team on proper classification

Trading & Cash Support

Support traders with cash raises, flows, and rebalancing
Reconcile trades and monitor cash/settlement activity

Performance & Reporting

Audit performance and investigate outliers
Ensure accurate client reporting (including proper TWR vs IRR usage), including the creation of all client reports on a quarterly basis
Maintain clean, presentation-ready outputs

Systems & Process Improvement

Improve workflows across Tamarac, CRM, and custodians
Build scalable processes to reduce errors and manual work
Serve as a resource for data-related issues across the firm

Position Requirements:

Experience:

3–7+ years in investment operations or portfolio administration
Strong understanding of portfolio accounting, performance, and data flows

Systems Expertise (Preferred):

Envestnet/Tamarac experience (or other data management and reporting systems)
PortfolioCenter experience
Familiarity with Schwab, Fidelity, and CRM systems

Skills:

Strong Excel and data analysis skills
High attention to detail; strong problem-solving mindset
Ability to build repeatable processes

Professional Attributes:
We are looking for a self-starter with an ownership mentality; your role is to take responsibility for data quality across the firm. You will need to be a highly collaborative person; we are a highly engaged team of 18 professionals, and your daily responsibilities will include interacting with leadership, advisors, traders, client services, and operations. You should be a clear communicator; explaining issues and resolutions succinctly is a big piece of the work you will do.

Education / Credentials (Preferred):

Bachelor’s degree in Computer Science, Finance or related field
Professional certifications or interest in pursuing designations is a plus

Compensation & Benefits:

Competitive salary based on experience
401(k) with match + profit sharing
Health, dental, life, and disability insurance
PTO and occasional WFH flexibility

Portfolio Administrator- Data Integrity and Investment Operations

ARQ Wealth Advisors, LLC

Scottsdale, AZ

About the Company

ARQ Wealth Advisors, LLC

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