ESSENTIAL JOB FUNCTIONS:
The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned.
- Provide and assist customer service to the public, in person or by telephone, as requested and direct persons to appropriate person or division when needed.
- Provides and ensures security compliance to departmental and law enforcement policy and procedures.
- Reviews agency directives and policies relative to CJIS/FDLE requirements to ensure compliance.
- Retrieve case files, distribute, copy and make files available in accordance with
Department policy, state and federal laws.
- Performs data entry; operates a computer to enter, retrieve, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, records management, computer aided dispatch, scanning/imaging, e-mail, internet and or other computer programs.
- Reviews and codes electronically received police reports into pre-determined categories for Uniform Crime Reports, as specified by the Florida Department of Law Enforcement (FDLE).
- Copy and compile all court docket related documentation on a daily basis; log all documents sent to the State Attorneys Office; deliver court-related documents as needed.
- Provide backup service and or assistance to the requisition/purchasing process; evidence/property custodian; crime analyst, in the preparation of reports, mapping and statistical information throughout the department.
- Maintain quality control of validation files in records in preparation of FDLE audit as required by FCIC/NCIC regulations.
- Provide data entry assistance in the documentation for Fleet Maintenance activities.
- Review all records, before releasing to the public, for information exempt from Public
Records F.S.S. Chapter 119. Redact all exempt information on reports given out to the public and media.
- Performs duty as clerk for local hearing officer.
- Process non-criminal fingerprints
SUPERVISION EXERCISED: None BARGAINING UNIT: None
- Perform duties of Administrative Coordinator as required.
- Publishes statistical updates and reports, as required, for Command Staff and Department
Personnel.
- Effectuates required CJIS, DAVID, or related training for affected personnel.
- Manages motor vehicle and Town citation records, logs, maintenance, and audit documents.
- Assists in managing Department Accreditation as required.
- Performs all other related duties as trained and assigned.
MINIMUM QUALIFICATIONS:
Education and Experience:
- Associate degree or at least 60 college level credits from an accredited college or university.
- At least three years administrative and computer experience.
- Experienced in Microsoft Office.
- Some knowledge of police reporting processes preferred.
- Any related combination of training, education and experience may be considered.
Knowledge, Skills, and Abilities:
- Knowledge of police filing systems, basic office practices and modern record keeping
- General knowledge of police forms, terminology and records.
- Knowledge of computer, copy machine, fax machine, calculator, shredder, image scanner and general office equipment.
- Skill in operation of listed equipment and tools.
- Skills in effective speaking and writing.
- Skills in public relations, organization and time management.
- Ability to compose and prepare letters and reports.
- Ability to perform a considerable volume of detailed record work and maintain files.
- Ability to work independently on complex and confidential tasks.
- Maintain effective working relationships with associates.
- Ability to effectively meet and deal with the public.
- Ability to operate and maintain various types of computers and office equipment.
- Ability to handle several tasks simultaneously.
- General knowledge of department programs, policies, and procedures.