Police Records Specialist

Police Records Specialist

Salary

$5,565.90 - $6,763.18 Monthly

Location

Richmond Police Department, 1701 Regatta Blvd., Richmond, CA 94804, CA

Job Type

Full Time

Job Number

2026-020

Department

Police Department

Opening Date

09/07/2026

Closing Date

9/17/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Introduction

Are you a professional in the field of clerical and record keeping work? Are you a self-starter who excels at working with others to provide excellent customer service which you use to provide outstanding services for the police department and community? While also working with a dynamic team? If so, the City of Richmond may be right for you! We are seeking qualified, well-organized, and team-oriented candidates to apply for the position of Police Records Specialist, apply today!

Police Records Specialist performs a wide variety of general and specialized clerical and technical duties in support of the Richmond Police Department's Records and Special Services Division, and other law enforcement agencies in West Contra Costa County as assigned through specialized computer operations, including initiating, processing, and maintaining documents, correspondence, and statistics; assists in processing prisoners, including the pat or strip search of prisoners and safekeeping of prisoners' property; provides information and services to the public and other law enforcement agencies; and performs related work as required.

Annual salary for this classification is as high as $81,158.16 at the top of the range with approved cost of living increase of 5% on July 1, 2027. .Additionally, City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, four weeks of paid parental leave, and more! All benefit information can be found in our Benefits Summary.

Position Description and Duties

Positions under this class work under general supervision and, within established procedures, are expected to perform a variety of typing, data entry, retrieval and general enforcement support duties. Incumbents have a high volume of contact with the public and other law enforcement agencies both over the telephone and in person. These contacts entail answering a variety of procedural questions and providing information from established Department records. Police Records Specialists are also required to work shifts, including holidays and weekends. Police Records Specialists may be called upon to assist in booking, searching prisoners, and providing temporary care and oversight of juveniles.

The ideal candidate shows their ability to work with a diverse community, be detail-oriented, and maintain a positive attitude when navigating a wide variety of challenges.

Desirable characteristics: self-motivated, willing to take on new challenges, possesses strong analytical skills, and thrives in a team environment.

The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification.

• Operates remote computer terminals for the entry, review, and data retrieval of the California Law Enforcement Telecommunications System (CLETS), California Justice Information Systems (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), the Records Management System (RMS), Justice Automated Warrant System (JAWS), and a Digital Photo Imaging System.
• Types and inputs a variety of law enforcement information on computerized and manual records and logs as specified; teletypes confidential reports, correspondence, and other sensitive informational issues to local, state, and national law enforcement agencies.
• Receives fees for services and Richmond bails, as well as other outside agencies, disseminates to their specifications, issues receipts, and reconciles cash drawers.
• Fingerprints prisoners and citizens as required under City ordinances; types and processes the necessary fingerprint cards for state and federal law enforcement agencies; and registers and processes newly-released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice (DOJ). Maintains and validates records as mandated by the DOJ.
• Indexes and files basic law enforcement information, and checks and maintains a variety of files and departmental records specific to the work unit; enters pertinent law enforcement data from criminal police reports into the computerized Records Management System (RMS); verifies reports for accuracy; duplicates and disseminates reports to the appropriate divisions within the Police Department; and numerically files reports for retrieval.
• Photocopies and distributes crime, incident, arrest and accident reports to the general public and various agencies; prepares misdemeanor court packets for the District Attorney's Office to assist in prosecution including crime reports, amendment information and supporting documents or records; follows federal, state and local laws when releasing information.
• Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone, including forwarding calls to appropriate personnel, and taking and providing phone messages.
• Processes, tracks, and distributes witness appearance subpoenas, and coordinates appearances for Richmond Police Department personnel.
• Assists in escorting prisoners for transportation to jail or court; assists in the processing of juveniles, and may be assigned to watch juveniles pending notification of child protective services for release to relatives.
• Required to work various shifts associated with a 24-hour, 365-day operation and wear a uniform.
• Performs related work as required.

Please click here to view the complete job description.

Minimum Qualifications

Required Education and Experience

• High School diploma or GED equivalent
• Two (2) years of full-time clerical experience
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses or Certifications

• None

Additional Requirements

• Must pass a polygraph and an extensive background examination. As a condition of employment, psychological, medical, and drug testing are also required.

COVID-19 Vaccination Requirement

The City's policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

REQUIRED KSA FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Filing methods and procedures
• Principles and procedures of recordkeeping
• Proper use of spelling, grammar, and punctuation
• Modern office practices and equipment, including computers and applicable software

Skill in:

• Organization

Ability to:

• Learn the organization, procedures, and operation details of the City, the Police Department, and other law enforcement agencies
• Learn to perform a full range of specialized police and public safety technical tasks under minimal supervision
• Learn to correctly interpret and apply the laws, codes, policies, and procedures related to the processing of law enforcement documents and information
• Learn the operation and application of specialized law enforcement automated information and records management systems
• Maintain complete and accurate records and reports
• Type at the minimum rate of 45 net words per minute
• Follow oral and written directions
• Establish and maintain effective working relationships
• Communicate effectively, both orally and in writing
• Work courteously with the public, other law enforcement agencies, and departmental staff

Additional Information

Application and Selection

To Apply: Interested individuals must apply online by fully completing the City of Richmond Employment Application, including answers to supplemental questions, by 11:59 p.m. PST on the final filing date. Incomplete applications or those lacking in sufficiently detailed information will be rejected. Resumes or prior applications will not be accepted in lieu of a thoroughly completed application. All communication regarding this recruitment will be via email. Each applicant must apply with a monitored email address.

Application Screening: All completed applications will be evaluated based on job-related qualifications criteria, which could include desirable qualifications and the specific needs of the hiring department. Candidates may be screened for better qualified.

Supplemental Questions: Candidates identified as better-qualified will be evaluated based on the responses to the supplemental questionnaire. An Employment List will be established, and placement on this list will be determined solely by the responses to these supplemental questions. (Weighted 100%)

Having all of the minimum qualifications guarantees neither advancement nor placement on the Employment List.

Employment List: A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment List. This Employment List will be in effect for a maximum of two (2) years; however, the list may be canceled, without notice, after six (6) months.

About the City of Richmond

The City of Richmond lies on the eastern shore of San Francisco Bay, five miles north of Berkeley and seven miles northeast across the Bay from downtown San Francisco. A hub of multimodal transportation, many of our residents and businesses are located in Richmond because of its central location and easy access to the Amtrak/Capitol Corridor, BART, AC Transit, the ferry, and two freeways (I-80 & I-580). Residents, visitors, and employees enjoy Richmond's numerous recreational opportunities, which include 32 miles of shoreline and over 3,000 acres of shoreline parks, more segments of the Bay Trail completed than any other city, several recreational boat harbors and yacht clubs, and thousands of acres of contiguous inland regional parks and open space. The City has substantial economic resources but is still affordable compared to other Bay Area cities. Our community is welcoming, diverse, and actively engaged. Richmond is truly the City of Pride and Purpose!

Immigration Reform Control Act

In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.

Non-Discrimination Policy

The City of Richmond is an Equal Employment Opportunity (EEO) employer, and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law.

Disaster Service Workers

California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here.

EEO/ADA/DRUG-FREE WORKPLACE

WEBSITE: www.ci.richmond.ca.us

Analyst: J. Somera

09/2026

This position is covered by the SEIU Local 1021 General Employees Bargaining Unit. Click to view the General Employees' Benefits Summary Brochure or view the City of Richmond's Compensation Matrix.

The summary of benefits provided in these documents does not constitute a contract, express or implied, and any provisions contained in these documents may be modified or revoked without notice.

01

The purpose of this supplemental questionnaire is to gather information to evaluate your qualifications for this position. For your application to receive further consideration, you must submit a complete application and provide clear, concise but detailed responses to all supplemental questions by the final filing date and time. Where applicable, responses to the supplemental questions must match the information provided in the "Work Experience" and "Education" sections of your application. Omitted information will not be considered or assumed. Failure to follow these instructions will result in disqualification. I acknowledge that I have read, understand, and agree to the above.

• Yes
• No

02

Do you have any felony convictions?

• No
• Yes

03

Do you have any misdemeanor convictions? Having a misdemeanor conviction will not automatically disqualify you from continuing in the selection process. Each case will be given individual consideration based on job relatedness.

• No
• Yes

04

If you have a misdemeanor conviction, please provide the following information: 1) description of conviction(s); 2) Date of convictions; 3) State where conviction(s) occurred; 4) Charge(s); and 5) Penalty/Disposition. If no conviction, enter "N/A".

05

Have you used any of the following drugs within the past three (3) years: Hallucinogens, Psilocybin (Mushrooms), LSD, MDMA (Ecstasy), Cocaine, Methamphetamines, Heroin?

• No
• Yes

06

Please select the highest level of education you have completed. (Education selected must be described on your application.)

• High School or GED Equivalency
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• Not applicable

07

Please select which best describes your number of years of full-time clerical experience. (Experience selected must be described on your application.)

• 0 to less than 2 years of full-time experience
• 2 years less than 4 years of full-time experience
• 4 years to less than 6 years of full-time experience
• 6 years of more of full-time experience

08

This position requires the ability to type at a rate of 45 net words per minute. I understand that prior to a final job offer, I may be required to provide proof that I meet this requirement.

• Yes
• No

09

In addition to English, are you fluent in any other language(s)?

• Yes
• No

10

If you answered yes to Question #9, please indicate which language(s) are you fluent in? (Please enter "N/A" if not applicable)

11

Please describe in detail how you would maintain an organized and efficient records office?

12

Please describe in detail your experience handling confidential information and provide an example of how you have handled confidential data in a professional setting. If you do not have experience with handling confidential information, please enter "N/A".

13

Please describe in detail any experience you have with providing information and responding to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone; responding to public inquiries for information regarding police reports and other matters; ensuring that the release of records follow state, federal, and local laws? If you do not have experience in these areas, please enter "N/A".

14

Please describe in detail any experience you have processing various reports, citations, information, warrants, subpoenas, requests and related paperwork to departmental staff, other law enforcement personnel, insurance companies, citizens, and other agencies and organizations? If you do not have experience in these areas, please enter "N/A".

15

Please describe in detail any experience you have with entering, maintaining, and retrieving data, reports, using any or all of the automated law enforcement records systems; such as California Law Enforcement Telecommunications System (CLETS), California Justice Information System (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), Records Management System (RMS), and Justice Automated Warrant System (JAWS); and use a Digital Photo Imaging System? If do not have experience in any of the automated law enforcement systems, please enter "N/A".

16

I understand that if I proceed in the selection process, I may be selected to continue in the background process; and that in order to be considered for this position, I must pass a thorough background investigation, which may include a criminal history check for job related convictions, fingerprinting, a polygraph test, a credit check, and a check of drug use history

• Yes
• No

17

I certify that all information provided in my application and this Supplemental Questionnaire is true to the best of my knowledge and I understand that an incomplete application or false information will lead to disqualification from the selection process.

• Yes
• No

Required Question

Employer City of Richmond (CA)

Address 450 Civic Center Plaza, Suite 310

Richmond, California, 94804-1630

Phone 510-620-6602

Website https://www.ci.richmond.ca.us