| Location | Sacramento, CA |
| Salary | $44,959.73–$63,262.86 Per Year |
Police Records Specialist I
Salary
$44,959.73 - $63,262.86 Annually
Location
Sacramento, CA
Job Type
Full-Time Career
Job Number
016933-26-PD
Department
Police
Division
Records
Opening Date
08/04/2026
Closing Date
8/18/2026 11:59 PM Pacific
THE POSITION
Please Note: a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.
The Records Section of the Sacramento Police Department is responsible for providing comprehensive records management and support services in a continuous 24-hour, seven-days-a-week operational environment. Records Section staff are assigned to day, mid, and late shifts, including weekends and holidays, to ensure continuous coverage.
To perform responsible, specialized police records preparation and maintenance work, including public contact work in receiving and taking police reports.
DISTINGUISHING CHARACTERISTICS
This is the entry and first working level in the Police Records Specialist series. Incumbents of this class are trained in department policies, procedures, and systems. Assignments are generally limited in scope and within design and procedural framework established by higher level employees; however, as experience is acquired, the employee performs with increasing independence. Generally, work is observed and reviewed both during performance and upon completion. Under this training concept, positions assigned to the journey-level class of Police Records Specialist II which become vacant would normally be filled at the Police Records Specialist I level.
SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by a Police Records Supervisor or Senior Police Records Supervisor. Technical oversight of work assignments may be provided by a Police Records Specialist III or a Police Records Specialist II.
ESSENTIAL DUTIES AND RESPONSIBILITIES
TYPICAL DUTIES
Receive classroom and on-the-job training, learn, and perform work in the following police records functions:
Transcribe electronic reports submitted by police staff.
Compile individual local criminal history by verifying each name entered into the Records Management System (RMS) and attaching it to the proper individual already in the RMS system.
Enter missing persons, stolen vehicles and stolen property into state or national databases and then clear entries as necessary.
Assist citizens desiring to report crimes either via telephone or in person, determine if facts presented constitute a crime, determine proper report classification and complete the report.
Respond to calls from officers in the field via radio and accurately research and transmit appropriate and correct information relating to warrants, criminal history, record checks, etc.
Assist citizens at the public counter in assigning court dates, collecting monies for various fees, releasing vehicles and providing general public information.
Prepare crime related reports for various sections of the Police Department and District Attorney.
Retrieve crime report information according to established law and Police Department policies and procedures for authorized personnel, other police agencies, citizens, insurance companies etc.
Purge reports and seal records according to established statues and Police Department policies and procedures regarding police records information.
File, retrieve, copy, and/or film records and reports maintained for police records functions.
Appear in court and testify when required.
Provide exceptional customer service to those contacted in the course of work.
Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
English usage, spelling, grammar, and punctuation.
Basic arithmetic, including addition and subtraction.
Knowledge of computers and office-related software programs.
Modern office practices, procedures, and terminology.
Recordkeeping practices and procedures.
Effective customer service skills.
Ability to:
Operate a variety of office machines and equipment.
Learn to use the computer systems, enter record information and perform record searches.
Read, understand, and apply policies and procedures.
Understand and carry out oral and written instructions.
Learn office methods, rules, practices, and policies.
Communicate effectively, orally and in writing.
Deal effectively and tactfully with other City personnel and the public by telephone or in person.
Effectively elicit information from upset and irate citizens.
Maintain cooperative working relationships with other City personnel and outside agencies.
Use initiative and sound judgment within established guidelines.
Type at a speed of not less than 30 net words per minute from clear copy.
EXPERIENCE AND EDUCATION
Experience:
Six months of public contact experience involving both in-person and telephonic contacts. Experience with computer systems and office-related software programs are desirable.
SPECIAL QUALIFICATIONS
Driver License:
Possession of a valid California Class C Driver's License required at the time of appointment.
PROBATIONARY PERIOD
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
THE SELECTION PROCEDURE
Please note, the City of Sacramentos preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Police Records Specialist I Examination.
Screening Committee: (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
Background Process: If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history.
QUESTIONS: For questions concerning this job announcement and the application process:
Bilingual Pay
Did you know that the City offers bilingual pay? Thats right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees Retirement System, and as such, must adhere to the California Public Employees Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicants eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf
Union Contracts:https://www.cityofsacramento.gov/HR/labor-agreements.html
Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf
01
APPLICATION: I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramentos Applicant Resources Page for Screening Instructions: https://www.cityofsacramento.gov/HR/employment
02
DRIVERS LICENSE CONFIRMATION: I attest I possess or will possess a valid California Class C Drivers License by the time of appointment if I am selected for this position.
03
I understand that I must pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.
04
I understand the Sacramento Police Department expects me to thoroughly complete the Sacramento Police Recruitment Survey. To complete the survey, please copy and past the following URL into a web browser: https://docs.google.com/forms/d/e/1FAIpQLScH6erJppk73chSB7aB0Ek79i-qep8QMNjoAbhNpIjHGLxPKA/viewform
05
TRAINING AND EXPERIENCE EXAMINATION: The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidates education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramentos Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the Citys RGEAP, please copy and paste the following link into a web browser: https://www.cityofsacramento.gov/content/dam/portal/hr/Divisions/ode/workforce-equity-documents/Full-RGEAP.pdf I understand and agree to the above instructions.
06
Select the one option that best describes your experience complying with organizational rules, policies, procedures, and regulations.
07
Select the one option that best describes your experience performing clerical tasks such as scheduling, maintaining calendars, writing correspondences, emailing, responding to questions or requests, operating office machines or equipment, and/or using computer hardware or software.
08
Select the one option that best describes your experience accurately and efficiently retrieving, updating and/or maintaining confidential records or databases.
09
Select the one option that best describes your experience providing exceptional customer service to internal and external customers; including those from diverse backgrounds.
10
Select the one option that best describes your experience establishing and maintaining effective working relationships with leadership, team members, and/or internal or external customers to move new procedures or objectives forward.
Required Question
Employer City of Sacramento
Address 915 I Street
Historic City Hall
Sacramento, California, 95814-2604
Phone (916) 808-5726