Police Records Clerk

Police Records Clerk

Salary

$21.85 - $27.99 Hourly

Location

Justice Building - Roseburg, OR

Job Type

Full Time

Job Number

2026-00041

Department

Sheriff & Corrections

Opening Date

05/07/2026

Closing Date

5/28/2026 11:59 PM Pacific

• Description
• Benefits

THE POSITION

Full-time 40 hour per week position. Includes excellent benefit package, including medical/vision/dental/long-term disability/basic life coverage and County-paid PERS retirement after required waiting periods.

Onsite (Courthouse complex) childcare may be available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only).

This position requires the availability for shift work - working a rotating shift and days off. May require working on weekends. Position is eligible for membership in the Douglas County Law Enforcement Association union.

Job Summary:

This position performs intermediate level law enforcement clerical support services to assist the Sheriffs Office.

PLEASE READ THE ATTACHED "Disqualifiers" BEFORE COMPLETING A DOUGLAS COUNTY APPLICATION FORM.

Essential Job Duties:

• Enter data into computer files either utilizing departmental or LEDS systems;
• Retrieve data for specific requests and/or monthly and administrative reports;
• Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions;
• Perform filing and record-keeping duties where several systems are utilized; conduct file and record searches; photocopy document files; expunge or seal records on order of the court;
• Process and distribute teletype communications;
• Collect and record cash payments of dog licenses;
• Dispatch citizen complaints to Animal Control Officers via phone.
• Receive payment for copies of records and for processing of civil paperwork.

Marginal functions: Process applications and permits; open, process and/or distribute mail; type form letters, departmental reports and statistical reports; supervise entry into Justice Building through Sheriffs Office entry after hours and on weekends; serve civil papers.

NOTE: Position handles predatory animal skins and/or scalps with an infrequent possibility of viewing and/or handling packaged coyote ears or porcupine noses as part of the Countys Bounty program.

POSITION REQUIREMENTS

Minimum Qualifications: Requires two years clerical experience or a satisfactory equivalent combination of experience and training. At time of appointment, must possess valid Oregon drivers license.

Knowledge of: Considerable knowledge of standard office practices and procedures; basic knowledge of English composition, spelling, and grammar, and general recordkeeping processes. Skill and ability to: Type rapidly and accurately; use of modern office equipment and machinery; processing information on a computer terminal. Ability to: Establish and maintain records, reports, and statistical data; courteously meet and deal effectively with other employees and the public.

Required

• At time of appointment, must possess valid Oregon drivers license
• Regular and consistent attendance

Position may require driving. Finalist will be required to provide a driving history that meets the Douglas County Driver Policy as part of contingent offer of employment

SCREENING & EVALUATION

Selection Process: Applicants will advance through the following phases of the selection process:

1. Initial screening based on minimum qualifications

2. Oral interviews

3. Extensive background investigation (including criminal, personal and work-related elements)

4. Chemical detection screen

Background Investigation: Applicants must be willing to undergo a thorough background check, including past criminal history, illegal drug use, etc. Outcome of this investigation strongly affects hiring decision. Applications will be further evaluated during the background investigation for honesty, integrity, and maturity.

Required Skills Exam:

Qualified applicants will be invited to in-person clerical skills test. Completion of test with passing score is required to advance in selection process.

Pre-Employment Drug Screen: Employment is contingent upon a pre-employment drug screen. Presence of non-prescribed drugs, including marijuana, on drug screen results will result in disqualification pursuant to the Countys drug and alcohol policy.

Note: Applicants may be disqualified after unsuccessful completion of any phase of evaluation.

To learn more about this position, please review the position classification.

For questions regarding this position, contact Human Resources at hr@douglascountyor.gov or ph: (541) 440-4405

Douglas County is an Equal Employment Opportunity Employer.

Douglas County Statement on Equal Employment Opportunity

If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources: hr@co.douglas.or.us

Douglas County offers a competitive benefit package for employees working in positions budgeted to work 30 or more hours per week. The benefit package includes medical, dental, vision, a confidential employee assistance program, deferred compensation account options, and more. Information on county-sponsored benefits can be found at https://www.douglascountyor.gov/256/Employee-Benefits. Vacation and sick leave accrual policies are described in Douglas County Personnel Rule 9. Benefit options and leave accruals may vary if position includes membership in a collective bargaining unit (union).

Douglas County is a PERS employer. After meeting specific pre-defined service criteria, eligible employees join the Public Employees Retirement System (PERS) for retirement benefits.

Please contact the Human Resources Department with questions regarding the benefits associated with this position.

ph: (541) 440-4405

hr@douglascountyor.gov

Employer Douglas County (OR)

Address 1036 SE Douglas Ave.

Room 322

Roseburg, Oregon, 97470

Phone 541-464.6300

541-440-4405

Website https://douglascountyor.gov/