Police Records Clerk or Police Records Specialist

Police Records Clerk or Police Records Specialist

Salary

$53,570.00 - $127,295.00 Annually

Location

65 Plaza Street Leesburg, VA

Job Type

RFT

Job Number

01332

Department

Leesburg Police

Opening Date

10/22/2026

• Description
• Benefits

About the Town of Leesburg and Nature of Work

The Town of Leesburg Police Department is accepting applications for the position of Police Records Clerk or Police Records Specialist dependent on experience and qualifications.

The Police Records Clerk position involves entry-level clerical records work including the processing, maintenance, and dissemination of police records for the Leesburg Police Department. Work includes data entry, records maintenance, public records requests, customer service, greeting and assisting visitors, and operation of the departments reception desk. Work is performed under the general supervision of the Police Department supervisor responsible for Records Management.

OR

The Police Records Specialist involves skilled records work including the processing, maintenance, review, and dissemination of law enforcement records. Work includes records entry and quality control, records requests, FOIA processing and redaction, records retention and disposition, records management systems functions, and providing guidance and training to records personnel. Work is performed with considerable independence under the general supervision of the Police Department supervisor responsible for Records Management.

For a more detailed job description on either position, please visit the Town's Job Descriptions page.

The selected candidate will join a Virginia accredited law enforcement agency in an innovative municipality. Leesburg, hometown of the 21st century, is located 35 miles west of the nations capital and enjoys vibrant and authentic community with a population of more than 50,000 residents. The Town strongly encourages innovation, promotes career development, and offers excellent benefits to employees, including membership to the Towns full-service recreation center, retirement benefits through the Virginia Retirement System and Nationwide, affordable health insurance, and numerous other fringe benefits.

Required Qualifications

Police Records Clerk ($53,570 - $116,738 DOQ)

• Possession of a high school diploma or GED.
• Minimum of one (1) year of experience with computerized records systems, including experience with data entry and testing system upgrades; or an equivalent combination of accepted education, training, and experience.
• Ability to provide testimony under oath in a court of law concerning records maintained or processed in the course of employment.

OR

Police Records Specialist ($57,331 - $127,295 DOQ)

• Possession of a high school diploma or GED.
• Minimum of three (3) years of experience working with computerized records systems, including data entry and testing system upgrades; or an equivalent combination of accepted education, training, and experience.
• Current VCIN/NCIC certification or the ability to obtain and maintain certification within the time period established by the Police Department.
• Ability to interpret and apply laws, regulations, policies, and established procedures governing the confidentiality, retention, and release of police records.
• Ability to review and redact records in accordance with the Virginia Freedom of Information Act and other applicable laws and regulations.
• Ability to provide testimony under oath in a court of law concerning records maintained or processed in the course of employment.

Preferred Qualifications

Police Records Clerk ($53,570 - $116,738 DOQ)

• Records management experience with a law enforcement agency.
• VCIN/NCIC certification or experience.
• Bilingual in English/Spanish.

OR

Police Records Specialist ($57,331 - $127,295 DOQ)

• Records management experience with a law enforcement agency.
• Experience with a law enforcement records management system.
• Freedom of Information Act (FOIA) records-processing and redaction experience.
• VCIN/NCIC certification or experience.
• Experience providing training or guidance to other records personnel.
• Bilingual English/Spanish.

Employee Benefits

The Town offers competitive compensation, affordable health insurance coverage, participation in the Virginia Retirement System, an optional 457(b) retirement plan with a Town matching contribution, flexible spending accounts, voluntary benefits, employee assistance program (EAP), membership to the Towns full-service recreation center, an optional payroll Roth IRA, and generous paid time off. For more information on the Towns robust benefits package, please visit the Towns Employee Benefits page.

EOE/ADA

Please click on "Employee Benefits" to review detailed information regarding employee benefits for regular full-time and regular part-time employees.

Employer Town of Leesburg (VA)

Address 25 West Market Street

Leesburg, Virginia, 20176