Police Records Clerk I

Police Records Clerk I

Salary

$53,045.00 - $70,285.00 Annually

Location

10005 E. Osborn Rd, Scottsdale, AZ

Job Type

Full-Time

Job Number

100335-261020

Department

Police Department

Opening Date

10/20/2026

Closing Date

11/19/2026 11:59 PM Arizona

• Description
• Benefits

Definition

Definition: Under general supervision, performs a variety of specialized clerical and customer service functions and supports the public, law enforcement, and court prosecution operations by maintaining accuracy, integrity, accessibility, and confidentiality of police records and information while ensuring compliance with tribal, state and federal laws regarding digital privacy, public records release, and familiarization with justice databases. Police Records Clerk are assigned to variety of shifts that includes working weekends, holidays and may include nights. This job class is treated as FLSA Non-Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.

Examples of Tasks

Tasks:

• Receive, review for accuracy, and digitally process police reports, supplements, citations, and other related documents into a personal computer-based records management system and operate as a database maintainer to ensure an accurate and current database of criminal activities.
• Determine appropriate response and release of all requests for police reports or sensitive records for law enforcement officers, prosecutors, agents of the court, and other authorized persons requesting copies.
• Request, prepare case documents, transmit case files, and digital evidence through the use of a web-based program or computer-based records management systems for the purpose of prosecution.
• Process court documents which pertain to the disposition of the case to ensure case report is finalized appropriately through interdivisional collaboration.
• Ensure all aspects of case file are protected for privacy which aligns with audits, inspections, accreditation, and compliance review.
• Determine release and processes records requests and background checks of arrest, conviction, and traffic violations history in response to authorized requests.
• Retrieves, review, coordinates and disseminates subpoenas to sworn personnel.
• Create and maintain files of department records including police reports, computer records and other documents according to departmental procedure.
• Assist all external and internal customers professionally and accurately, by phone, electronic communication and in person by responding to numerous inquiries and requests in a timely manner.
• Collect and process payments and fees and maintain accurate financial records daily. Reconcile collection twice a month and prepare periodic financial reports to ensure accurate accounting and compliance with department procedures.
• Perform fingerprinting services, verify identification, accurately complete and process fingerprint cards and electronic submissions ensuring compliance with department procedures and applicable requirements.
• Performs other job-related duties as assigned to maintain and enhance department operation.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of effective customer service practices, communication techniques, and professional interaction with all external and internal customers.
• Knowledge of established recordkeeping procedures, practices, and documentation requirements.
• Knowledge and proficiency in proper use of business English including spelling, grammar and punctuation in all forms of communication.
• Knowledge of the confidentiality requirements, policies, and procedures governing the handling and release of police records and information.
• Knowledge of applicable authorization requirements and procedures governing access to and release of various types of information maintained within the records systems.
• Knowledge in Microsoft Office Suite, database navigation, redaction, and operating a personal computer with related software.
• Knowledge of SRPMIC Policies and Procedures and police department Operation Orders
• Skill in establishing and maintaining effective working relationships with law enforcement personnel, internal government personnel, agents of the court, and the public.
• Skill in demonstrating the ability to understand and accurately follow complex written and verbal instructions, procedures, and guidelines.
• Skill in operating and effectively utilizing a variety of standard office equipment
• Ability to respond appropriately to requests and inquiries in a tactful and courteous manner.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to accurately proofread numerical and text data.
• Ability to communicate clearly and concisely both orally and in writing.

Minimum Qualifications

Education & Experience: Graduation from high school or GED equivalent and experience equivalent to one (1) year of full-time office/clerical support work; or completion of a post-high school course in Office Practices, General Business, or closely related area. The ideal candidate should be able to type 35 wpm NET.

Special Qualifications: Successful completion of Police Department background investigation. Obtain and maintain a Level F Terminal Operator Certification by the Department of Public Safety.

Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

• Positions in this job class are subject to working a rotating schedule which includes working weekends and holidays; and may include nights.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Salt River Pima-Maricopa Indian Community Employee Benefits Overview

Salt River Pima-Maricopa Indian Community (SRPMIC) is committed to supporting the health, well-being, and financial security of our employees. We offer a comprehensive benefits package to employees, designed to enhance your quality of life both at work and at home. Below is a summary of the benefits available to SRPMIC employees. Plan details and eligibility requirements are provided upon hire and are subject to change.

Health Care Benefits

SRPMIC provides medical, dental, vision, and life insurance coverage for all regular full-time employees enrolled in standard plans. These benefits represent a significant part of your total compensation.

Medical: Choose from three plan options to fit your needs-the Low Deductible Plan, the Mid-Deductible Plan, and the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). As a self-funded plan, SRPMIC directly covers the cost of medical, pharmacy, dental, and vision services for all participants.

Dental: Enjoy nationwide access to the Humana Dental PPO/Traditional Preferred network, offering flexibility and choice in selecting dental care providers.

Vision: Coverage is provided through Davis Vision, including eye exams, lenses, frames, and contact lenses. Members also benefit from discounted rates on additional eyewear and services.

Life Insurance: All eligible employees are automatically enrolled in a fully paid basic term life insurance policy with a matching accidental death benefit.

Retirement Plans

SRPMIC supports your long-term financial goals through multiple retirement plan options:

401(k) and Roth Plans: Eligible employees can participate in both pre-tax and post-tax retirement savings plans. SRPMIC contributes 5% of your compensation to the pre-tax 401(k) and matches up to 3% of your salary deferral contributions.

Public Safety Personnel Retirement System (PSPRS): Available to eligible certified police officers and firefighters.

Arizona State Retirement System (ASRS): Available to Salt River School educators.

Health Reimbursement Arrangement (HRA): A retiree HRA with Health Equity, which is a tax-advantaged employer-funded account that retired employees (Age 55+) can use for qualified medical expenses, including some premiums, and out-of-pocket expenses such as copays and deductibles.

Paid Leave & Holidays

Annual & Sick Leave: Employees accrue separate balances for sick and annual leave each pay period. Sick leave may be used for personal or family illness and medical appointments, while annual leave covers vacation or personal time.

Holidays: SRPMIC observes 15 paid holidays each year, including two discretionary holidays and one day of birthday leave.

Other SRPMIC Paid Benefits

Short-Term Disability

Long-Term Disability

Employee Assistance Program (EAP)

SRPMIC offers a confidential Employee Assistance Program through SupportLinc, available at no cost to employees, their dependents, and household members.

Additional Voluntary Benefits

WellPath Wellness Program: A voluntary wellness initiative that encourages healthy living and rewards participation with incentives. Available to all employees and their dependents.

Flexible Spending Accounts (FSA): Administered by HealthEquity, FSAs allow you to pay for eligible health and dependent care expenses with pre-tax dollars.

Health Savings Account (HSA): Available to employees enrolled in the HDHP.

Supplemental Life & AD&D Insurance: Employees may purchase additional life and accidental death coverage for themselves and their dependents.

Public Service Loan Forgiveness (PSLF): SRPMIC is a qualified employer under the PSLF program. Employees may be eligible for federal student loan forgiveness.

At SRPMIC, we value our employees and are proud to offer benefits that support your health, well-being, and future.

Employer Salt River Pima-Maricopa Indian Community

Address 10005 E Osborn Road

Scottsdale, Arizona, 85256

Phone 480-362-7925

480-362-7925

Website http://www.srpmic-nsn.gov/employment