| Location | Grand Island, NE |
| Salary | $22.38–$30.10 Per Hour |
Police Records Clerk
Salary
$22.38 - $30.10 Hourly
Location
Grand Island, NE
Job Type
Full Time
Job Number
1130-0926
Department
Police
Opening Date
09/24/2026
Closing Date
Continuous
Description
Performs responsible and confidential administrative and records-management duties in support of the Police Department. Maintains, processes, retrieves, and distributes police records and related information; provides customer service to department personnel, other governmental and law enforcement agencies, and the public; processes payments, permits, citations, and other departmental records; and performs related administrative duties requiring accuracy, confidentiality, sound judgment, and attention to detail.
Salary for position is effective October 4, 2026.
Essential Functions
Demonstrate honesty, integrity, professionalism, and ethical conduct when interacting with employees, law enforcement personnel, other agencies, and the public.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Maintain regular, punctual, and dependable attendance.
Receive, process, enter, maintain, retrieve, and distribute police records and related documents, including incident and crime reports, arrest records, citations, traffic reports, correction tickets, complaints, permits, animal control records, stolen property information, and other departmental records.
Enter, update, verify, and retrieve information using Police Department computer systems and databases while maintaining the accuracy and integrity of departmental records.
Review records and information for completeness and accuracy and perform records searches in response to authorized requests.
Maintain the confidentiality and security of sensitive, protected, and law-enforcement-related information.
Respond to requests for police records and other information from department personnel, other governmental and law enforcement agencies, and members of the public in accordance with established policies and procedures.
Assist customers in person, by telephone, electronically, and through written correspondence; answer questions, provide general information, take messages, and appropriately route inquiries.
Process and issue permits and other documents authorized by the Police Department.
Collect and account for payments associated with parking tickets, permits, copies of records, impounded vehicle fees, and other departmental services.
Count, reconcile, document, and prepare collected revenues for deposit.
Sort, file, copy, scan, distribute, and otherwise process crime reports, traffic reports, citations, correspondence, and other departmental records for distribution to appropriate local, state, and federal agencies or personnel.
Prepare, type, edit, and proofread correspondence, memoranda, reports, forms, and other documents from written or verbal instructions.
Perform confidential administrative support duties for supervisors and other Police Department personnel as assigned.
Attend meetings and, when assigned, record proceedings, prepare notes, or provide other administrative support.
Follow applicable departmental policies and procedures and learn and apply federal, state, and local requirements pertaining to police records and information.
Perform other related duties as assigned.
Qualifications
Knowledge of:
Principles and practices of records management, recordkeeping, filing, and document retention.
Modern office practices, procedures, methods, and equipment.
Computerized records systems, databases, word processing, spreadsheets, and other office software.
Business correspondence, basic report preparation, and professional communication.
English usage, spelling, grammar, and punctuation.
Principles of effective customer service.
Practices necessary to safeguard confidential and sensitive information.
Ability to:
Learn the organization, operations, policies, and functions of a municipal law enforcement agency.
Learn, understand, and appropriately apply federal, state, and local laws, regulations, ordinances, policies, and procedures pertaining to police records.
Maintain confidentiality and exercise appropriate judgment when handling sensitive information.
Accurately enter, maintain, retrieve, and verify information in computerized records systems.
Conduct records searches accurately and efficiently.
Organize and maintain police records and compile information for reports and other purposes.
Perform detailed work with a high degree of accuracy.
Prioritize assignments and work independently with limited supervision.
Operate computers and other standard office equipment.
Communicate clearly and professionally, both orally and in writing.
Provide effective customer service when responding to requests from employees, other agencies, and members of the public.
Understand and follow oral and written instructions.
Establish and maintain effective working relationships with coworkers, law enforcement personnel, representatives of other agencies, and the public.
Handle difficult, sensitive, or confidential situations professionally and appropriately.
Supplemental Information
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered qualifying. A typical way of obtaining the required qualifications is:
Experience:
One year of administrative support, clerical, records-management, or responsible recordkeeping experience that includes data entry and the use of computerized information systems.
Training:
Equivalent to completion of the twelfth grade. Additional training or coursework in office administration, records management, criminal justice, business, computer applications, or a related field is desirable.
License or Certification:
None required.
Working Hours:
Monday-Friday 7:00-3:30 or 8:00 -5:00 M-F, depending on departments needs.
Other:
Bilingual preferred but not required.
Candidates are subject to a background check.
Rates Effective January 1, 2026 and are subject to change.
This is a general guide for the purpose of informing all new employees of benefits. Coverage for all benefits, with the exception of the retirement savings plan, is effective the first of the month following one full calendar month of full time employment. Payroll deduction will begin in the month prior to the effective date of coverage. The retirement savings plan is effective on the first day of employment.
HEALTH INSURANCE: Blue Cross/Blue Shield coverage provided to the employee and dependents. There are two options: a Qualified High Deductible Plan with an HSA, or a Traditional PPO plan. If your spouse is eligible for coverage on their employers group health plan, spousal coverage with the City is not available.
The semi-monthly premiums for the High Deductible Plan: ($3400/$5900 deductible)
The semi-monthly premiums for the Traditional PPO Plan: ($1000/$2000 deductible)
DENTAL INSURANCE: Delta Dental coverage provided to employee and dependents. The employee is responsible for a portion of the premium. $5.31 for Single, $10.49 for Emp. 2/4 or $21.78 for Family semi-monthly.
VISION INSURANCE: EyeMed Vision coverage is available to employees and dependents. The employee is responsible for the full premium. Employee only - $7.09; Employee/Spouse - $13.88; Employee/Children - $14.61; Family - $21.48. All rates are monthly payroll deductions.
LIFE INSURANCE: Securian/Ochs Life Insurance coverage provided for employee ($50,000), spouse ($10,000), and dependents ($5,000 each), with premiums paid by the City. Supplemental life insurance available for employee and dependents through payroll deduction.
RETIREMENT PLAN: Mandatory Ameritas Retirement Plan - 6% of gross earnings matched by the City. Effective on date of employment. Four year vesting schedule. Voluntary after-tax contributions up to 10% - not matched by City.
DEFERRED COMP: Five optional Deferred Compensation Plans which allow pre-tax contributions up to $23,500 per year.
LONG-TERM DISABILITY: CIGNA - LTD provided for employee. Pays a portion (60%, maximum of $8500 per month) of employees salary should he/she becomes disabled.
CAFETERIA/125 PLAN: Optional participation by the employee. Can be used for medical expenses, non-employer sponsored premiums and/or dependent daycare.
VEBA PLAN (HRA): MidAmerica. Health reimbursement plan to be used for post-employment medical expenses. Contributions of $20 per pay period are made by the City.
PAID VACATION: Upon completion of the 6-month introductory period an employee is eligible to take 40 hours of vacation time. The employee will accrue an additional 40 hours in the first 6 months following the introductory period. (96 hours in year 2 - 4; 115 hours in years 5 - 9; 136 hours in years 10 - 14; 160 hours in years 15 - 19; 178 hours in years 20 - 24; and 200 hours in year 25 and thereafter.)
PAID HOLIDAYS: Ten holidays and two personal leave days. If hired after April 1st, personal leave will be available October 1st.
MEDICAL LEAVE: Accrual of 8 hours per month which is cumulative to a maximum of 1,339 hours.
01
The information provided to these Supplemental Questions will be used in combination with the employment application to determine whether candidates meet the qualification requirements and/or the final score. Failure to provide detailed and complete information may result in the application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
02
Please describe your administrative support/secretarial experience.
03
Do you possess a high school diploma or equivalent?
04
Please detail your data entry experience.
05
Please describe your customer service experience.
06
What Microsoft Office programs are you proficient using?
07
Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. My full name and any aliases are:
08
Are you bilingual? If so, what language(s)?
09
Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my date of birth. My date of birth is
10
Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my drivers license number and state of issuance. My drivers license number and state of issuance are
11
Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my social security number. My social security number is:
12
The Fair Credit Reporting Act (FCRA) requires employers to provide a detailed disclosure form, entitled "Summary of Rights Under the Federal Credit Reporting Act," to job applicants before conducting an investigative background check which may include but not limited to criminal history check, sex offender registry check, Department of Motor Vehicle Records check, address check, employment and reference checks, education verification, social security number check and consumer credit check (only for applicable positions). This position requires us to conduct a background check as part of our process. Please find a copy of the Summary of Rights disclosure form by visiting, https://files.consumerfinance.gov/f/201504_cfpb_summary_your-rights-under-fcra.pdf. This information is for your records only.
13
Candidates offered employment will be subject to a pre-employment/post-offer physical and drug screen. Do you understand the requirement?
Required Question
Employer City of Grand Island
Address 100 East 1st Street
P O Box 1968
Grand Island, Nebraska, 68801
Phone 308-389-0190
Website http://www.grand-island.com/jobs