PMO Enablement Specialist

Job Description Role Summary

The PMO Enablement Specialist strengthens the IT PMO by coordinating PM-facing programs, supporting PM community development, organizing Continuous Improvement Advisory Council (CIAC) activities, maintaining PMO resource accessibility, and improving PM navigation and experience. This role centralizes lessons learned, publishes PMO insights, coordinates onboarding logistics, maintains PMO cadence and calendars, and supports small internal PMO improvement projects.

The position enhances PMO cohesion by enabling communication flow, ensuring consistency across PMO events, celebrating PMO wins, maintaining PM-facing reference maps, and supporting leaders with structured operational coordination. This role helps create a clear, organized, and connected PM experience without overlapping lifecycle, digital tooling, Agile practice, or training responsibilities owned by other PMO roles.

Key Responsibilities

PM Enablement & Community Support

• Maintain PM-facing communication channels including Teams, SharePoint, and PMO update sites.
• Publish PMO communications including template updates, lifecycle notices, CoP announcements, and event information.
• Coordinate PMO Community of Practice (CoP) including scheduling, agendas, materials, notes, and follow-up tracking.
• Gather and synthesize PM feedback from CoP, onboarding, CIAC, and office hours to identify recurring themes.
• Ensure PM-facing content produced by Framework, Agile, Digital Tools, Training, and OCM is well-organized and accessible.

Continuous Improvement & CIAC Coordination

• Coordinate CIAC schedules, agendas, materials, facilitation logistics, and follow-up actions.
• Maintain the CIAC improvement backlog, ensuring ideas and proposals are logged and prepared for discussion.
• Track CIAC decisions, progress, and outcomes, preparing updates for PM-facing channels.
• Align CIAC cadence with PMO communication and improvement rhythms.

PMO Insights, Lessons Learned & Communications

• Centralize PMO lessons learned from CIAC, CoP, office hours, PM interactions, and project reflections.
• Maintain an accessible repository of PMO lessons learned.
• Publish recurring "PMO Insights & Lessons Learned" summaries capturing themes and improvement opportunities.
• Capture and publish recurring questions raised during PMO Open Office Hours as "Top Questions This Month."
• Celebrate PMO wins, CIAC improvements, PM successes, and transformation achievements through PM-facing highlights.

Onboarding & PM Navigation Support

• Coordinate onboarding logistics for new PM staff to ensure structure, consistency, and clarity.
• Provide PMs organized access to PMO resources, guides, calendars, role maps, and navigation materials.
• Schedule onboarding touchpoints with Framework, Agile, Digital Tools, and Training leaders.
• Maintain the PMO "Where to Go for What" guide and ensure PM-facing spaces remain structured and intuitive.

Small Projects, Cadence & Engagement Tracking

• Manage 1-2 small, low-risk PMO internal projects (CoP modernization, CIAC workflow improvements, PMO resource organization).
• Provide basic scheduling, tracking, and milestone visibility to PMO leaders.
• Maintain the master PMO calendar (CoP, CIAC, Office Hours, readiness cycles, events) and publish monthly or quarterly "PMO at a Glance" views.
• Track PM participation across PMO programs (CoP, CIAC, Office Hours, onboarding) to identify engagement patterns and improvement opportunities

Why This Role Matters

The PMO Enablement Specialist plays an essential role in creating a connected, supportive PM experience across the IT PMO. Your work strengthens community engagement, ensures consistent onboarding, improves PM navigation, highlights PMO insights, and fuels our ongoing modernization journey.

Required Education, Experience, & Skills • Bachelors degree required for candidates with 0-2 years of experience.

Preferred degree in Project or Change Management

• Associate's degree (AA) accepted with 2+ years of relevant experience.
• Strong organizational, communication, and documentation skills.
• Experience coordinating meetings, communities, or cross-functional groups.
• Ability to consolidate feedback, identify themes, and support continuous improvement.
• Experience with Microsoft Teams, SharePoint, and collaboration platforms.
• Ability to work independently, prioritize multiple activities, and support PMO leaders in a matrixed environment.

Preferred Education, Experience, & Skills • Degree major or minor in Project Management (preferred).

• CAPM certification or desire to obtain CAPM.
• Experience in PMO environments or project delivery support roles.
• Familiarity with PMO practices, project management approaches, or enablement programs.
• Experience supporting onboarding or employee experience workflows.
• Background in community engagement or communication coordination.
• Background in Aerospace & Defense

Pay Information

Full-Time Salary Range: $57685 - $92297

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems, Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.