Pmo Coordinator

Job Title: PMO Coordinator

Job Description

This role supports the deployment of a large-scale enterprise business transformation program, including the implementation of SAP S/4HANA and the replacement of legacy systems. As a member of both the local Project Management Office and a broader global PMO network, the PMO Coordinator ensures that all project management activities follow established methodologies, governance standards, and deployment requirements. The position focuses on project governance, planning, reporting, risk management, and methodology adherence to help deliver a successful implementation and go-live across a complex, cross-functional environment.

Responsibilities

• Support the local deployment team and site leadership in planning and executing all phases of the deployment.
• Ensure consistent adoption and proper use of PMO toolkits, templates, and standardized processes across the project.
• Drive detailed project planning activities, including scheduling, coordination of tasks, and tracking of dependencies.
• Coordinate and oversee day-to-day project execution activities to ensure alignment with scope, timeline, and quality expectations.
• Monitor overall project health, including progress against milestones, budget adherence where applicable, and resource utilization.
• Identify, track, and manage project risks, issues, and scope changes, and support the development and execution of mitigation plans.
• Maintain and manage project schedules, ensuring critical path activities are clearly identified and proactively managed.
• Prepare and deliver regular status reports and updates for stakeholders at local and global levels, ensuring clear, concise communication.
• Support governance activities by maintaining project documentation, logs, and records in line with PMO standards.
• Partner closely with the Global and Wave PMO Lead to align local deployment activities with global program objectives and timelines.
• Coordinate cross-functional teams to ensure alignment and timely completion of PMO deliverables.
• Ensure all PMO deliverables, including plans, reports, and governance artifacts, are completed accurately and on time.
• Act as a key liaison between the local deployment team and the global PMO organization, facilitating effective communication and issue resolution.
• Support adherence to standardized enterprise processes and methodologies aimed at harmonizing and simplifying operations across the organization.
• Contribute to continuous improvement of PMO practices by sharing lessons learned and best practices from deployment activities.

Essential Skills

• Bachelor's degree in Business, Project Management, Information Systems, Engineering, or a related field.
• 5+ years of project management experience.
• Experience supporting large-scale, cross-functional projects or transformation initiatives.
• Proven track record managing complex project workstreams through implementation and go-live.
• Strong knowledge of project management methodologies.
• Hands-on experience with project planning and execution.
• Experience managing project risks, issues, and scope.
• Schedule management expertise, including critical path and dependency management.
• Experience preparing status reports and communicating effectively with stakeholders.
• Strong documentation and governance management skills.
• Strong problem-solving and analytical abilities.
• Ability to exercise sound judgment and make effective decisions under pressure.
• Excellent interpersonal and stakeholder management skills.
• Strong written and verbal communication skills and the ability to collaborate across teams.
• High level of organization and strong attention to detail.
• Ability to work effectively in a fast-paced, matrixed environment.

Additional Skills & Qualifications

• Advanced degree in Business, Project Management, Information Systems, Engineering, or a related field.
• Bg in roles such as PMO Coordinator, Project Coordinator, Project Manager, Program Coordinator, Program Manager, PMO Analyst, Business Transformation Project Manager, ERP/SAP Project Coordinator, Change Management Project Coordinator, or Implementation Project Manager.
• Experience with SAP S/4HANA implementations.
• Experience working on large enterprise transformation programs.
• Exposure to PMO governance and deployment methodologies.
• Experience in pharmaceutical, biotech, healthcare, or other regulated environments.
• Experience supporting global program deployments and go-live activities.

Work Environment

The PMO Coordinator works within both a local site-based PMO and a global PMO network, collaborating closely with cross-functional teams across multiple locations. The environment is fast-paced and highly matrixed, with a strong focus on standardized processes, governance, and continuous improvement. The role centers on supporting a major enterprise transformation that includes the implementation of SAP S/4HANA and the retirement of legacy systems, using structured project management tools and methodologies. Work typically involves regular virtual and in-person meetings, coordination across time zones, and frequent interaction with stakeholders at various levels of the organization. The culture emphasizes operational excellence, harmonized business processes, and the use of modern digital solutions to increase efficiency and scalability.

Job Type & Location

This is a Contract position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $35.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.