Position
Objective:
Provide HR and Administrative support consistently and effectively. Assist Accounting and Safety, Health, Environmental departments enabling them to achieve departmental objectives.
Key Result Areas:
performance standards:
Core Values
- Continuously exhibit and set the example for others in display of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable.
Administrative
- Answer phones
- Entering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errors
- Maintain binder with LX instructions for batch entry and inventory adjustments.
- Enter receiving.
- Perform Inventory adjustments as needed to maintain lot control and tracking.
- Assist Maintenance with Mainsaver software: parts inventory, preventive maintenance records, receiving purchase orders.
- Assist with the administration of plant safety, health, and environment programs.
- Create sample order shipment documents.
- Greet and check-in vendors, drivers, and guests.
- Schedule meetings
- Inventory and reorder all office supplies.
- Inventory and reorder all cafeteria supplies.
- Point of contact for planning and deployment of hardware/software projects, improvements, and installations
- Coordinate employee engagement programs off and on-site.
- Coordinate community involvement programs.
- Be a note taker for meetings.
Human Resources
- Comply with HR policies and procedures.
- Comply with relevant employee laws.
- Process new hire paperwork/ on boarding and termination paperwork.
- Proactively develop and promote trust and open and effective communication between employees, their managers and the Company.
- Assist in providing effective and ongoing employee training programs.
- Ensure that Company policies & procedures are complied with and enforced in a consistent manner.
- Assist all managers with employee relations incidents.
- Maintain excellent working relations with employees.
- Assist in the recruiting and onboarding process, ensuring that high quality candidates are recruited and retained.
- Assist managers regarding employee performance and any deviations in performance that may require disciplinary action.
- Work with the Plant Leadership Team to establish proactive strategies to facilitate positive employee relations and improve employee engagement.
- Manage the attendance tracking system.
- Respond to employee questions regarding benefits and assist them with enrolment.
- Assist with creating and updating position charters for all positions.
- Verify payroll for hourly employees.
- Assist in employee investigations as needed.
Safety
- Safety is mandatory for both personal safety and the safety of others.
- Complete all forms, checklists and documentation required by Company policies and procedures.
- Help always endorse and maintain a safe culture.
- Be a safety committee member.
- Track training, sending out monthly training list, and post training materials on the training board.
Quality
- Ensure administrative work is free of errors and done in an efficient manner.
Other
- Other duties as assigned.
A COMBINATION OF THE LISTED SKILLS AND KNOWLEDGE IS PREFERRED
- Associates degree in HR or business and 1 - 3 years related experience and/or training, or equivalent combination of education and experience in Human Resources.
- Proficiency with Microsoft Office Word, Excel, Outlook and PowerPoint.
- Excellent verbal and written communication skills.
- High level of confidentiality is required.
- Ability to maintain composure and pleasant manner under pressure.
- Good organizational skills.
- Customer service orientated
- Ability to work independently and in teams.
WORKING CONDITIONS:
- Standard office environment.
other factors
- Minimal travel is required.
- Schedule may vary depending upon plant schedule and if HR presence on shifts is required.
- Occasional Overtime is required.