Planning Administrative Specialist

Planning Administrative Specialist

Salary

$51,004.10 - $66,305.20 Annually

Location

Jacksonville, NC

Job Type

Full-Time

Job Number

Planning Admin Spec Sept 2026

Department

PLANNING

Opening Date

09/29/2026

Closing Date

10/6/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Description

Performs intermediate skilled administrative support work performing a variety of administrative tasks involving data entry, specialized research, and clerical support to the Planning and Development department, and related work as apparent or assigned. Work is performed under the moderate supervision of the Planning and Development Director.

Our core values-Resilience, Excellence, Accountability, Customer Service, and Honesty-are the foundation of our work and the standard by which we operate. As a member of our team, you are expected to demonstrate these values in every aspect of your role. This means delivering high-quality work, taking responsibility for your actions, providing exceptional service, and maintaining integrity in all interactions. Your commitment to these principles is essential to fostering a positive workplace culture and ensuring the success of our organization and the community we serve.

Position Responsibilities

• Administers and manages various projects and programs.
• Receives phone calls and/or walk-in traffic; determines nature of business; handles questions or refers to proper personnel.
• Provides information concerning department activities, program policies and procedures.
• Prepares and maintains records and files on department programs and activities.
• Inputs a variety of permits, plan, and code information into our departmental permitting system.
• Submits departmental request to include vehicle maintenance, facility maintenance, and ITS.
• Manage departments vehicle fleet, to include monthly fuel reports.
• Manages and maintains the department budget. Including but not limited to processing and submitting purchase card statements, requisitions entry, refund requests, travel advances, travel statements, invoices, bank statements, and departmental bills.
• Manages the departmental inventory supply and replenishes as needed.
• Types a variety of correspondence; composes correspondence independently.
• Prepares and manages departmental contracts. Serves as a liaison between our department and external stakeholders.
• Performs specialized department tasks and duties as assigned.
• Serve as the Clerk to our departmental boards. Clerk duties include but are not limited to preparing and distributing agenda packets, contacting board members to establish quorum, setting up/breaking down meetings, attending meetings, and transcribing meeting minutes.
• Serve as the department FEMA contact and is responsible for all FEMA documentation associated with a natural disaster.
• Performs assigned functions as a Disaster Ready Team (DRT) member, if appointed or volunteer.
• Performs related tasks as required.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence independently; ability to operate standard office equipment including personal computer and knowledge of applicable software packages; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with associates and the general public.

Physical Requirements:

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and pushing or pulling and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, tasting or smelling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data; work frequently requires exposure to wet, humid conditions (non-weather) and exposure to outdoor weather conditions and occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to the risk of electrical shock, exposure to vibration, wearing a self-contained breathing apparatus and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a quiet location (e.g. library, private offices).

Education, Experience, and Special Requirements

High school diploma or GED and extensive experience in clerical or office work, or equivalent combination of education and experience.

Special Requirements:

Valid Drivers License

Salary will be determined based on qualifications, internal equity, budget, and market considerations.

Regular Onslow County employees have the ability to participate in a wide array of employee benefits including:

Health Insurance

Health Insurance is provided by Cigna and covers a wide variety of healthcare services.

Dental Insurance

Dental insurance is provided by Delta Dental to full-time employees and covers a percentage of basic to major dental procedures, including orthodontia for children and adults.

Vision Insurance

Vision insurance is provided by MetLife to full-time employees and covers a variety of materials (contacts and glasses frames/lenses) and an annual eye exam.

North Carolina Local Governmental Employees Retirement System

Eligible employees are automatically enrolled in the retirement system and must contribute 6% of their gross salary each pay period. Once eligibility requirements are met, employees will be able to receive monthly payments for life based on their salary, age, and years of service credit.

NC401k

The County contributes 1% of employees gross salary into the 401(k) account regardless of the employees deferral amount. In addition, the County matches employee deferrals up to an additional 4%.

Vacation Leave

Regular full-time employees earn 13.5 days of vacation leave per year. With each 5-year increment of employment, vacation accrual increases.

Sick Leave

Regular full-time employees earn 12 days of sick leave per year.

Paid Holidays

County employees receive paid holidays annually. The Board of County Commissioners approves and may adjust the schedule as deemed necessary.

ComPsych Mental Health Services

The County provides Mental Health and Life Services through ComPsych to help employees and their families with personal, family and job-related problems such as counseling, crisis support, work-life resources, legal and financial consultations, and organizational support tools.

Supplemental Benefits

County employees are also offered a variety of supplemental benefits such as Life Insurance, Flexible Spending Accounts, 457b Deferred Compensation Plan, and MetLife Supplemental Plans.

For more information, please visit http://www.onslowcountync.gov//HR and click on the Benefits tab.

01

Which of the following best describes your highest level of completed education?

• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate
• None of the above

02

Do you possess a valid drivers license?

• Yes
• No

03

Based on your review of the position requirements, are you able to perform the position duties with or without reasonable accommodation?

• Yes
• No

04

How much experience do you have in creating, editing and maintaining advanced spreadsheets and databases?

• None
• 6 months or less
• 6 months to 2 years
• 2 years to 5 years
• 5 years or more

05

How much experience do you have in providing skilled administrative support to Director or Department Head level positions?

• None
• 6 months or less
• 6 months to 2 years
• 2 years to 5 years
• 5 years or more

06

Onslow Countys Core Values are REACH (Resilience, Excellence, Accountability, Customer Service, Honesty). Which value resonates most with you and why? How would you exemplify this value in your position?

Required Question

Employer Onslow County

Address 234 Northwest Corridor Boulevard

Jacksonville, North Carolina, 28540

Phone 910-347-7600

Website http://www.onslowcountync.gov