Overview
Provides administrative and operational support with a strong focus on HR-related tasks. This role assists with employee onboarding, maintaining personnel records, coordinating travel, managing equipment requests, and supporting daily operational functions. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.
Responsibilities
Human Resources Support
- Assist with new hire onboarding ensuing accuracy in system.
- Maintain and update employee personnel files. Supporting employee changes and terminations.
- Help coordinate employee engagement activities, recognition programs, and internal communications.
Operations & Administrative Support
- Prepare and update operations reports, spreadsheets, and tracking documents.
- Assist with auditing data for accuracy, ensuring information is up-to-date and properly documented.
- Support management with general administrative tasks including scheduling, filing, data entry, and correspondence.
PPE, Equipment & Supplies Management
- Process and track PPE orders, ensuring employees receive required protective equipment on time.
- Order and distribute company cell phones, accessories, and replacements while maintaining an accurate inventory log.
- Coordinate additional operational supplies as needed.
Travel Coordination
- Arrange travel for employees, including booking flights, hotels, rental vehicles, and preparing detailed travel itineraries.
- Ensure travel plans align with company policies and budget requirements.
- Track travel confirmations, reimbursements, and associated documentation.
Customer & Operational Reporting
- Assist with preparing customer-facing operational or financial reports as needed.
- Help audit internal data to ensure accuracy before submitting reports to stakeholders.
Qualifications
- 1-2 years of administrative, HR assistant, or operations support experience preferred (entry-level candidates with strong skills may be considered).
- Strong organizational skills with excellent attention to detail.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Comfortable working independently and managing multiple tasks simultaneously.