PERSONNEL CLERK I (SR-13) [2 vacancies]

PERSONNEL CLERK I (SR-13) [2 vacancies]

Salary

$3,900.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

027267

Department

Various Departments

Opening Date

08/09/2026

Closing Date

8/15/2026 11:59 PM Hawaii

• Description
• Benefits
• Questions

Position Information

Help Us Build Strong Teams - Become a Personnel Clerk!

The Department of Environmental Services (ENV) and the Honolulu Police Department (HPD) are each hiring for a Personnel Clerk I.

• The ENV vacancy is full-time temporary (limited-term appointment [LTA]) and located in Kapolei.
• The HPD vacancy is full-time permanent and located in Honolulu.

What You Will Do

• Prepare and process a variety of personnel transactions such as new hires, transfers, promotions/demotions, reallocations, resignations, leaves, temporary assignments, suspensions, etc.
• Audit payroll and leave forms.
• Prepare and process various forms such as medical insurance, personal history statement, workers compensation, etc.
• Prepare and distribute vacancy announcements. Perform preliminary checks.
• Monitor selections made to ensure timeliness and conformance to established rules and regulations.
• Advise departmental staff and/or the public regarding bargaining unit contracts, memoranda of agreement, class data and Civil Service/Federal/State laws, rules, regulations and policies regarding employment.
• Perform other related duties as assigned.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today and take the first step toward a lasting career!

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to email notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Three (3) years of clerical experience, one of which shall have involved work relating to personnel activities.

Applicable Skills Needed

• Knowledge of various types of personnel transactions and procedures for processing thereof, and methods for personnel recordkeeping
• Knowledge of office practices and procedures and use of standard office equipment
• Ability to understand and interpret laws, rules, regulations, policies, procedures and pertinent provisions of various bargaining unit agreements
• Ability to deal tactfully with employees and the public

Substitution: Business school or college-level credits from an accredited college or university will substitute on a year-for-year basis for up to two of the required three years of general clerical experience. There is NO substitution for the one year of experience in personnel-related activities.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

LICENSE REQUIREMENT:

Possession of a valid drivers license (Type 3/automobile), as required.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

What are the benefits of being a City Employee?

• • Vacation: Employees may earn up to 21 days per year.
• • Sick Leave: Employees may earn up to 21 days per year.
• • Holidays: 13 days a year; 14 days during election years.
• • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• • Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• • Group Life Insurance: No cost for eligible employees.
• • Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• • Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• • Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

APPLICATION GUIDELINES & INSTRUCTIONS

When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

• Concurrent or overlapping experiences and/or education will NOT be double credited.

• Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.

• Most work experience as an intern will NOT be creditable as equivalent to professional experience.

• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.

• Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.

• Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.

• All requirements for the position must be met at the time of application or by the closing date of the recruitment, unless otherwise noted.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02

SUBSTITUTION

Business school or college-level credits from an accredited college or university will substitute on a year-for-year basis for up to two of the three years of general clerical experience. There is NO substitution for the one year of experience in personnel related activities.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

If you are using a substitution, list below:

• The name of the college/university you attended,

• The location of the college/university,

• The specific degree and major area of study you completed, or the total number of college credits completed.

03

GENERAL CLERICAL EXPERIENCE

Describe your general clerical experience. Indicate which position from the Work Experience section of your application where you had such experience and include your responsibilities in:

a) reviewing documents for accuracy and completeness;b) preparing, composing, and completing correspondences, memoranda, and special reports;c) receptionist duties including providing information to the public; andd) filing and maintaining records.

If you do not have this type of experience answer with "none".

04

PERSONNEL-RELATED ACTIVITIES

Describe your personnel experience. Indicate which position from the Work Experience section of your application where you had such experience and include your responsibilities in:

a) preparing and processing personnel transactions (e.g., updates and changes to employee records, providing assistance to employees regarding collective bargaining unit contracts, etc.);b) preparing and auditing payroll and attendance reports; andc) setting up and maintaining personnel files (paper and electronic) including the processes you set to ensure files are up to date.

Required Question

Employer City and County of Honolulu

Address 650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

Phone (808) 768-8536

Website https://www.honolulu.gov/dhr/