| Location | San Francisco, California |
A private family in the San Francisco Bay Area is looking for a Personal Assistant to be their trusted right hand: the person who makes a busy household with two young children and a family dog run so smoothly that the principals can be fully present for the moments that matter.
THE MINDSET
This role calls for a 24/7 mindset. You anticipatewhat's coming, you're reachable when it counts, and you are flexible. You'll be part of a five-person team providing round-the-clock coverage across the principals' personal and business lives, which means you'll never be carrying it alone.
WHAT YOU'LL OWN
Household Management (~85%)
You'll run the family's personal calendars and commitments, surfacing conflicts before anyone else notices them. You'll lead the housekeeping staff and be the single point of contact for everyone who works in the home. You'll own the daily household tracker, delivering a complete update to the principal every weekday by 6pm along with real-time texts as projects move. You'll manage the rhythm of recurring services, from pet care to chef drop-offs to dry cleaning, and keep every provider aligned with the family's travel. You'll set the standard for every vendor who walks through the door and make sure each job is finished properly before they leave. Home maintenance, repairs, and vehicle servicing will all run through you.
You'll fly ahead of the family to set up before they land, then stay on-site to manage logistics in real time. You'll build itineraries with contingencies already mapped, and keep passports, visas, Global Entry, and insurance current, so nothing ever holds up a departure.
You'll keep living profiles for each family member and the dog: preferences, sizes, key dates, favorite vendors, vet and care schedules. Household stocking, weekly errands, returns, and shipments will be second nature. You'll help bring family celebrations to life and draft correspondence in the principals' voice.
Calendar Coordination (~15%)
You'll work in Outlook alongside the business EA team to keep the principal's personal and business calendars in sync, so he never misses a family commitment.
WHO THRIVES HERE
Always-on in mindset. Proactive, responsive, and invested. Nothing falls through the cracks on your watch, and you don't wait to be asked.
Seasoned. Five or more years supporting UHNW principals or families as a PA, EA, or senior household coordinator.
Type A, and proud of it. Meticulous, consistent, relentless about follow-through. Daily reporting happens because it's yours.
Confident with vendors. You hold providers to a high standard and address shortfalls directly and professionally.
Attuned tothe home. You notice cleanliness and hygiene naturally and enforce protocols consistently, especially with new faces.
At ease with young families and dogs.
Outlook-fluent and collaborative. You work well alongside a business EA team rather than in isolation.
Absolutely discreet.
Local. Valid driver's license; strong Bay Area knowledge preferred.
WHAT'S OFFERED
Salary: $150,000$200,000, commensurate with experience
Schedule: Monday through Friday, with evening and weekend flexibility as part of the rotating coverage structure and for larger household projects
Benefits: Accrued PTO (vacation, personal, sick) plus paid holidays
To Apply:
Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
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Our Story:
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.