Permit Coordinator

Permit Coordinator

Location: Oakland, CA

Onsite Flexibility: Hybrid onsite at the Oakland office a minimum of 2 days and up to 4 days per week depending on business need.

Contract Details

• Position Type: Contract
• Contract Duration: 23 months
• Pay Rate: $45.00 $49.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position manages HAZMAT compliance permit renewals, with backup responsibilities for Air and Water Quality tasks. The role reports directly to the Manager, HAZMAT Program, with dotted-line reporting to Managers in other supported programs.

Key Responsibilities

Permit Coordination (75% of workload)

• Manage approximately 1,000 permits/registrations issued by state and local agencies, including:

- CUPA permits - Fire Department permits - Spill emergency response invoices - Other HAZMAT and Water Quality permits, registrations, or invoices as needed

• Process permit fee payments in online payment system.
• Respond to Environmental Field Specialist (EFS) queries regarding permit status.
• Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
• Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
• Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
• Develop permit invoice dashboard to track expected permit invoice due dates.
• Proactively reach out to regulatory agency staff for late invoices.

Mail Management (15% of workload)

• Travel to the San Ramon office 2 4 days a week to retrieve and scan incoming mail for all permit programs.
• Prepare and send outgoing mail via US Government Client, UPS, or Pony Express (intracompany service) as needed.

Significant Compliance Obligations (less than 5% of workload)

• Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.

Special Projects Support (5% of workload)

• Provide general support for special projects/training on an as-needed basis.
• Backup for air quality/water quality permit tasks on an as-needed basis.

Required Skills

• Communication skills verbal and written with internal and external stakeholders
• Fee payment processing
• Tracking and records management
• Prioritizing work and nimbleness in a dynamic environment
• General administrative skills

Preferred Skills

• Proficiency using Salesforce, SAP, and Microsoft tools

Work Environment / Physical Requirements

• Travel to the San Ramon office 2 4 days per week to retrieve and scan incoming mail.
• Client laptop, monitor, and cellphone will be provided. Personal or supplier devices cannot be temporarily used at the start of the assignment. Any additional equipment needed will be the supplier's responsibility.

Important Notes

• Local candidates only.

About the Client

This client is a leading utility and energy company headquartered in California, delivering natural gas and electric energy to approximately 16 million people across a 70,000-square-mile service area spanning northern and central California making it one of the largest combined energy utilities in the United States. With roughly 25,000 employees, the organization operates some of the most complex energy infrastructure in the country, including transmission lines, pipelines, substations, and generation facilities. The company employs a wide range of professionals, including engineers, technologists, tradespeople, environmental specialists, and business professionals, all working toward the mission of reliable, safe energy delivery. As the energy sector undergoes rapid transformation, this organization is actively managing the intersection of traditional infrastructure and emerging clean energy solutions, offering meaningful career opportunities at the heart of California's energy future.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number:

26-11175

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