About the Role
We are looking for a detail-oriented and service driven People Coordinator & Office Operations Associate to support our Jersey City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly.
This is a part-time role working 3 days per week onsite in Jersey City. Hours are 8:00 AM - 4:00 PM on Tuesdays and Wednesdays, with flexibility on the third working day.
What You'll Do
Facilities Support:
- Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs.
- Order snacks and beverages for the office and for on-site events.
- Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary.
- Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.
Workplace Experience:
- Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration.
- Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.
HR Coordination:
- Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards.
- Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations
- Respond to routine employee HR and policy questions
- Lead the coordination of bi-annual employee volunteering initiatives
Administrative Support:
- Provide administrative support in the reservation and preparation of conference rooms for internal and external guests.
- Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately.
- Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems.
- Coordinate mail handling and shipping activities with internal teams and external vendors or carriers.
- Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.
Additional Duties as Assigned:
- Perform additional administrative and operational duties as assigned to support team and business needs.
What We Look For
- 1-2 years of experience in an HR, administrative, or workplace coordination role preferred
- Course work in Human Resources a plus
- Strong organizational skills and attention to detail
- Excellent interpersonal and customer service skills
- Professional, polished presence with a strong service mindset
- Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
- Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
- Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
- Demonstrated ability to handle confidential information with professionalism
The benefits listed apply to full-time positions. Benefit eligibility for part-time positions will be explained by a member of Bluevine's Recruitment team during the interview process.