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Executive Assistant Jobs in New York

Peoject Coordinator/ (Executive Assistant) in White Plains, NY 10601 - Hybrid

Amicis Global

  • White Plains, NY
  • 2 days ago

    Highlights

    The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials. Job Functions & Responsibilities: Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.

    Numbers & Facts

    LocationWhite Plains, NY

    Description

    Job Title: Project Coordinator
    Project Overview
    This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.

    Job Functions & Responsibilities:
    • Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
    • Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
    • Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
    • Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
    • Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
    • Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
    • SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
    • Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
    • Compliance: Ensure all committee activities adhere to internal governance policies and standards.
    • Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.
    Skills:
    • Proven experience in administrative roles, preferably within governance or committee management.
    • Strong organizational skills with a keen attention to detail.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
    • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
    • Strong interpersonal skills and the ability to work collaboratively with diverse teams.
    • Familiarity with governance frameworks and best practices is a plus.

    Education & Certifications:
    • Bachelor's degree in Business Administration, Management, or a related field preferred.


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