Job Title: PEIMS Clerk
Reports To: Principal
Organization: Tejano Center
Division: RYSS Texas Public Schools
Location:
FLSA Status: Non-Exempt
Emp Employment Status: Full-Time
Work Calendar Status: 10 Months (195 Days)
Salary:
Revised: November 3, 2026
POSITION SUMMARY
The PEIMS Clerk provides accurate, confidential clerical and student information
support for campus operations, including student registration, enrollment, withdrawal,
attendance, scheduling, grades, and report cards. The position maintains student
records, verifies data quality, and supports timely and accurate Public Education
Information Management System (PEIMS) and Texas Student Data System (TSDS)
reporting in accordance with district procedures and applicable state requirements.
EDUCATION AND EXPERIENCE
Minimum Qualifications
- High school diploma or GED required.
- A minimum of 60 college credit hours preferred.
- At least two (2) years of school-based, office, or clerical experience.
MAJOR RESPONSIBILITIES AND DUTIES
Attendance Reporting
Process and maintain daily, six-week, and grading-period student attendance
records.
Generate and verify attendance and absence data supporting Average Daily
Attendance (ADA) reporting.
Prepare and support first- and fourth-six-week teacher verification and six-week
data verification processes.
Maintain confidential student attendance documentation and records required for
audit.
Monitor ADA reports, identify discrepancies, and support accurate attendance
reporting and waiver documentation when applicable.
Perform PEIMS/TSDS attendance data entry and follow Student Attendance
Accounting Handbook (SAAH) requirements.
Enter or verify attendance-related data for students in special populations.
Monitor daily teacher attendance posting and follow up on missing or inaccurate
submissions.
Record and file attendance notes received from parents or guardians promptly.
Student Data Entry & Quality
- Monitor student information data anomalies using district-approved software and
correct errors as appropriate.
- Enter and maintain attendance, enrollment, grades, and related student data in
the district student information system.
- File student notes, reports, and supporting documents in a timely and organized
manner.
- Resolve PEIMS data quality errors identified by the district Data Quality office.
Enrollment & Registration
- Register, enroll, and withdraw students in accordance with district procedures.
- Request and transmit student records through the Texas Records Exchange
(TREx) process.
- Enter accurate enrollment and withdrawal comments, codes, and supporting
information.
- Verify completeness and accuracy of required student enrollment documents.
- Research and resolve student demographic and unique identification (UID)
discrepancies between district and state systems.
Grading & Scheduling
- Review student data required for progress reports and report cards each grading
period.
- Enter and verify student schedules in accordance with the campus master
schedule.
- Generate reports identifying incomplete or missing student schedules and
coordinate corrections.
- Monitor grade submissions to ensure all students receive grades for applicable
courses each grading cycle.
- Review report cards for missing or inaccurate grades before distribution.
Customer Service & Professional Development
- Attend required district, regional, and TEA-related PEIMS, TSDS, Core
Collection, and Data Quality training.
- Communicate with parents or guardians about attendance, tardiness, or
behavioral matters as directed by campus administration.
- Support campus operations and accountability activities as assigned.
- Learn and use district-approved systems to identify, monitor, and resolve student
data errors.
Additional Responsibilities
- Provide clerical and front-office support as needed.
- Maintain confidentiality of student, family, and employee information.
- Follow district safety protocols and emergency procedures.
- Perform other related duties as assigned.
SKILLS, KNOWLEDGE, AND ABILITIES
- Proficiency with Microsoft Word, Excel, Adobe applications, and district-approved
student information systems.
- Strong keyboarding, 10-key data entry, record maintenance, and general office
skills.
- Knowledge of, or ability to learn and apply, state attendance and enrollment
requirements and PEIMS/TSDS procedures.
- Ability to maintain accurate, confidential student records and meet established
reporting deadlines.
- Strong customer service, organization, multitasking, and attention to detail.
- Effective verbal and written communication skills.
- Ability to identify and resolve data discrepancies with a high degree of accuracy.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Mental Demands
- Work accurately with frequent interruptions and competing deadlines.
- Maintain emotional control and professionalism under stress.
- Exercise discretion when handling confidential student information.
Environmental Factors:
- Campus office environment; occasional prolonged or irregular work hours.
Equal Opportunity Statement
Tejano Center for Community Concerns is an Equal Opportunity Employer. The
organization does not discriminate on the basis of race, color, national origin, sex,
disability, age, religion, or any other protected status in accordance with applicable law.
This document describes the general purpose and responsibilities assigned to this job
and is not an exhaustive list of all responsibilities and duties that may be assigned or
skills that may be required.
Reviewed by ___Date____
Received by ____Date