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Para-Professional Job Description
Job Title: Payroll Technician Pay Grade: SA 07
Min $33,358/Mid $41,692/Max $50,027
Reports To: Payroll Manager FLSA Status: Non-exempt
Dept./School: Financial Management Minimum Duty Days: 226 days
Primary Purpose:
Organize and perform the daily tasks as assigned for the Payroll and Benefits department and provide
services to staff, vendors and employees.
Minimum Requirements:
- Associate's degree from an accredited institution
- Two years of experience performing payroll functions
Technical Knowledge:
- Ability to remain up-to-date on developments in field or expertise.
- Ability to participate in self improvement activities (seminars).
- Ability to understand the District's resources and capabilities (funding).
Analytical Ability and Decision-Making:
- Ability to recognize problems and advise supervisors of important issues.
- Ability to demonstrate good judgment and use common sense in making decisions.
- Ability to maintain confidentiality and safeguarding sensitive information.
- Ability to analyze and interpret financial data.
- Ability to reconcile accounts on a monthly basis.
- Ability to reconcile accounts including supporting documents on a fiscal/calendar year basis.
Technology:
- Ability to use technology to improve effectiveness/efficiency/productivity.
- Ability to provide leadership or assistance to others in using/understanding technology.
- Ability to adapt to changes in technology, such as new software and/or equipment.
- Ability to refrain from transmitting confidential information via non-secured methods.
Documentation:
Ability to maintain complete records and in accordance with District standards.
Ability to file the complete records promptly in their designated binders/folders/cabinets.
Ability to be neat and legible.
Ability to be organized and concise.
Ability to provide cross references of work as appropriate.
Ability to provide clear explanations and sound conclusions.
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Ability to review own work.
Communication Skills:
- Ability to communicate and understand instructions.
- Ability to prepare clear and concise letters, memos, proposals, and reports.
- Ability to demonstrate effective oral expression when providing information to employees or
other organizations.
- Ability to listen carefully to ensure own understanding of the ideas of others.
- Ability to be tactful in both oral and written communications.
Dependability:
- Ability to do required jobs properly and accurately.
- Ability to provide assistance within the department when circumstances require it.
Attendance and Punctuality:
- Ability to be on-time and available within the established office hours.
- Ability to abide by the expected daily attendance according to district policy.
Safety:
- Desire and ability to avoid injury to himself and others with whom he/she works.
Care of Equipment
- Desire and ability to take care of property and maintain the equipment used in his/her job.
Appearance:
- Grooming and dress appropriately.
Leadership:
- Ability to provide example for employees to follow.
Interpersonnel Working Relationships and Teamwork
- Ability to work as part of a team.
- Ability to demonstrate poise, maturity and self confidence.
- Ability to effectively work with other employees and members of staff.
- Ability to obtain whatever cooperation or assistance from others to get the job done.
- Ability to accept increased responsibility.
Productivity and Initiative:
- Ability to complete assignments within time schedules while meeting quality requirements.
- Ability to ensure that required reports and other deliverables are submitted in accordance with
established schedules.
- Ability to accept suggestions for improving quality of work and implement appropriate plans for
action to enhance effectiveness.
- Ability to effectively organize tasks and deadlines within the work schedule.
- Ability to perform well under pressure.
- Ability to perform work duties correctly and accurately within the established time frames.
- Ability to perform multiple assignments.
Organizational Commitment:
Ability to present a positive image of the District.
Ability to follow established policies and procedures.
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Ability to notify supervisor(s) promptly of any situation or circumstances that may interfere with
completing assigned duties or any inability to perform responsibilities in a satisfactory and
timely manner.
Ability to work cooperatively with supervisors(s) to accomplish tasks and be willing to accept
and follow directions.
Ability to perform the required job duties.
General Payroll Duties:
- Review and key in payroll deductions for employees. Set up deduction screen and update screens
as needed monthly or annually.
- Prepare and mail deduction checks on a monthly basis in a timely manner. Balance account
against general ledger on a monthly basis.
- Be able to communicate with vendors on deduction accounts to correct or resolve any issues
regarding employee's deductions as well as questions pertaining to billing.
- Be able to provide forms and documents for journal entries.
- Be able to communicate payment and deduction information with employees.
- Be attentive to window area to provide customer service for walk-ins.
- Assist employees with clearance forms for employees leaving the district.
- Assist new employees by explaining enrollment paperwork and deadlines for benefits.
- Maintain employee deduction files by filing authorizations forms in employee's folder.
- Assist with open enrollment by participating in the setup of the new enrollment year.
- Assist with open enrollment by participating in scheduled sessions at various locations.
- Assist with open enrollment by reviewing rollovers and enrollments for accuracy and resolving any
discrepancies.
- Reconcile 1095 forms as required to meet submission deadline to IRS.
- Organize the sorting of 1095 forms for mail outs to meet IRS deadlines.
- Assist with RFP process when renew insurance contracts.
- Perform other duties assigned by Assistant Superintendent of Finance and Payroll Manager.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
I hereby acknowledge that I have received a copy of my job description and understand its content.
Employee Name (print)
Employee Signature Date
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