Payroll Technician

Payroll Technician

Salary

$46,779.20 - $63,148.80 Annually

Location

City Hall - Casper, WY

Job Type

Full-Time

Job Number

1120-02

Department

Financial Services Department

Division

Finance (406)

Opening Date

09/14/2026

Closing Date

9/27/2026 4:00 PM Mountain

• Description
• Benefits
• Questions

Class Summary

Assigned to: Financial Services

Are you detail-oriented, dependable, and someone who takes pride in getting things right?

The City of Casper is seeking a Payroll Technician to play an important role in ensuring our employees are paid accurately and on time. This position is ideal for someone who enjoys working with numbers, solving problems, managing detailed information, and providing excellent customer service. You'll support the City's full payroll cycle, maintain critical payroll records, help employees and supervisors navigate payroll questions, and ensure compliance with payroll requirements and deadlines. If you have payroll, accounting, or employment records experience and are looking for a position where accuracy, confidentiality, and service truly matter, we encourage you to apply and bring your skills to the City of Casper team.

Incumbent is responsible for a variety of technical duties relating to the City's payroll.

REPORTING STRUCTURE:

Receives general supervision from the Accounting and Budget Supervisor.

Typical Class Essential Duties

1. Provides technical assistance and information to employees, supervisors, and members of the public regarding payroll; handles general customer service inquiries and complaints to ensure quick, equitable, and courteous resolution.

2. Performs full-cycle payroll processing for all City employees including importing employee hours, entering adjustments, correcting errors, transmitting direct deposit files, and verifying payroll deposits and earnings statements each pay period.

3. Reviews all data entry on employee changes for timeliness and accuracy including new hires, promotions, benefit changes, W-4 updates, and other payroll related adjustments.

4. Processes off-cycle payroll checks as needed; reconciles and submits retirement files and other related documents and payments to various vendors; ensures compliance with City policies, procedures, and Federal and State regulations.

5. Ensures that the City meets legal requirements regarding payroll taxes and garnishments; provides payments to Wyoming Workers Compensation, the IRS, and other regulatory bodies; inputs, retrieves, and analyzes a variety of fiscal and statistical data relating to payroll; compiles, reviews, and files monthly, quarterly, and annual payroll reports.

6. Maintains position control, pay and deduction code master, vendor information, and general ledger expense lines in payroll software system; updates and distributes City holiday and pay day schedules annually.

7. Generates and distributes W-2s and corresponding reports within mandated timeframes; completes transfer of funds for payroll tax deposits and payroll deduction liabilities.

8. Keeps current on new trends, laws, and training in payroll.

9. Assists the independent auditor with annual audits of the City's payroll maintenance records.

10. Retains payroll records in accordance with applicable retention laws.

11. Participates in the coordination and administration of special projects, reports, or programs as assigned.

12. Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.

13. Performs other duties of a similar nature or level.

Knowledge: (position requirements at entry):

Knowledge of:

• Modern office procedures, methods and use of technological equipment including database management and use of software applications.
• Customer service principles.
• Data analysis methods.
• Record keeping and file management principles.
• Applicable union contracts, Personnel Rules and Regulation Manual, classification and compensation plan, and various applicable payroll regulations.
• Pertinent Federal, State, and local laws, codes, and regulations relating to employment law principles and practices.
• Accounting techniques and spreadsheet reporting.
• Basic operations, services, and activities of a payroll processing system.
• Principles and practices of payroll preparation, reporting, and maintenance.
• Methods and techniques of calculating various payroll deductions.
• Mathematical principles and practices.
• Computers and basic software programs.

Abilities: (position requirements at entry):

Ability to:

• Routinely demonstrate the City of Casper core values.
• Follow all City safety rules and procedures and immediately respond to/investigate observations or employee reports of accidents/incidents or unsafe conditions.
• Perform responsible administrative functions involving the use of independent judgment and personal initiative.
• Respond to and resolve difficult and sensitive questions and concerns; analyze situations and recommend courses of action.
• Organize records in an easily retrievable fashion.
• Operate a variety of modern office equipment and tools.
• Maintain confidential data and information.
• Work on a variety of tasks simultaneously in person and on the phone.
• Accurately proofread numerical and text data.
• Be flexible with assignments, which may change.
• Perform basic math calculations, including percentages, fractions, and concepts of the City's budgeting system, calculating payroll, and paid time off deductions.
• Prepare and maintain employee payroll and accounting records.
• Learn, apply, and communicate union contracts, employment agreements, City policies, procedures, laws, and regulations.
• Compose appropriate recommendations and prepare clear and concise reports.
• Comply with strict deadlines and prioritize workload.
• Maintain a neat and professional appearance.
• Communicate effectively verbally and in writing.
• Follow written and verbal instructions and direction.
• Establish and maintain effective working relationships with those contacted in the course of work.

Skills (position requirements at entry):

Skill in:

• Gathering, compiling, and organizing information.
• Maintaining confidentiality.
• Handling multiple tasks simultaneously.
• Operating in a courteous, knowledgeable, and tactful manner with customers, staff, and the general public.
• Operating modern office equipment, software, and operating systems/applications.
• Operating a computer and related software applications.
• Time management.
• Mathematical equations.
• Maintaining records and files.
• Efficient typing and data entry.
• Providing customer service.
• Assembling and organizing data and information.
• Implementing and monitoring policies and procedures.
• Oral and written communication sufficient to exchange or convey information and receive work direction.

Training, Experience & Certifications

EDUCATION and EXPERIENCE

• High school diploma or equivalent (G.E.D.) required.
• Associates degree in finance, accounting, business administration or a related field preferred.
• Minimum of two (2) years of increasingly responsible payroll, employment records management, and/or accounting experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below.

LICENSING and CERTIFICATIONS

• Possession of a valid Wyoming driver's license preferred.
• Possession of a Certified Payroll Professional (CPP) certification preferred.

Supplemental Information & Physical Requirements

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Women, minorities, and individuals with disabilities are encouraged to apply.

Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test. Applicants who have failed a pre-employment screen or have been terminated from the City of Casper are ineligible for employment consideration for 12 months. You will become eligible for consideration 12 months from the date of your incident (pre-employment screen or termination).

The City of Casper utilizes direct deposit for payroll purposes.

Driving records are required for all new employees regardless of the positions driving requirements. If the employee has not held a Wyoming drivers license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.

Physical Requirements:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical and Environmental Conditions:

City of Casper employees in data creation and modification, security sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include:

• Emergency response/rescue
• Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
• Operating or maintaining water and wastewater systems
• Writing or modifying code, maintaining, or modifying City data systems including work on networks, servers, and communication systems
• CDL operations and driving
• Operating power-driven machinery or equipment
• Creating or modifying health, financial, security and/or risk documents or assessments
• Working with or directing minors

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Working at the City of Casper

The City of Casper offers a variety of benefits to qualifying full-time employees. For more information on any of our benefits, please call Human Resources at (307) 235-8344.

For full-time positions:

Benefit Programs: Look at these amazing benefits:

• State of Wyoming - CIGNA Health

• Delta Dental

• VSP Vision

• Medical Reimbursement Account, Flexible Spending

• MASA Supplementary Ambulance Care

• Voya Supplementary Hospital, Accident, and Critical Illness Plans

• Short-term and Long-term Disability Options

• Life Insurance

• 457/IRA Retirement Options

• Employees Family Assistance Program (EFAP) Free Counseling Services

• Pet Insurance

• Legal Shield/ID Shield

• Eleven (11) Paid Holidays Annually

• Wyoming Retirement System - Retirement Income for life. Employer match exceeds employee contribution.

• Public Employee Pension Plan:

• Employer 9.37% Employee 9.25%

• Law Enforcement Pension Plan

• Employer 16.30% Employee 4.5%

• Paid Fire B Pension Plan

• Employer 17.80% Employee 9.45%

Paid Time Off (PTO): The City of Casper (City) recognizes that a period of leisure, or recreation, away from the job is beneficial. A new full-time employee will receive an advance of 80 PTO hours on their start date. Each general and sworn Police Officer full-time employee's PTO accrual is limited to a total of 720 hours.

• Accruals
• General Employees - 7.69 bi-weekly hourly accrual (through year 4, then increases incrementally)
• Sworn Police Employees - 9.23 bi-weekly hourly accrual (through year 4, then increases incrementally)

Sworn Fire Employees: Vacation and disability accruals are listed in the Collective Bargaining Agreement.

Fitness incentive time off program: Opportunity to earn additional paid time off by participating in the Police Department fitness testing program.

Tuition Reimbursement: Reimbursement % is based on grade level received. Includes books and some fees.

Public Service Loan Forgiveness (PSLF): The City of Casper may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Visit https://studentaid.gov/pslf/ to learn more and understand whether you may be eligible.

CredibleMind: Mental health and wellness resources at healthynatrona.crediblemind.com. This robust platform offers:

Assessment Tools

• 21 different mental health assessments to help you understand your wellness needs

Extensive Resource Library

• Over 100 mental health and well-being topics
• Articles, podcasts, insights, tips, facts, videos, apps, books, and current news
• Interactive Learning Lab with wellness series and practices
• Community resources and online courses

Employee Assistance Program: Free counseling available to employees and their immediate family members.

Ergonomic Assessments: Review of your workstation and recommendations made by our Risk Management team to ensure a safe and comfortable work environment.

Additional Benefits and Annual Fun Events:

Service Awards Luncheon - To recognize and celebrate years of service, employees who reach a 5-year milestone with the City are invited to an annual luncheon. This event includes catered food, awards, and great door prizes.

Annual Employee Golf Tournament- Swing into Fun: Join us for our annual employee golf tournament. This event is typically in late Summer at our Municipal Golf Course and offers food and door prizes. Open to current employees, retirees, and family members.

Employee Holiday Breakfast- Indulge in a delicious hearty breakfast and enjoy the company of the great employees at the City of Casper. We invite all employees to kick off the holiday season with our Annual Holiday Breakfast.

Chili Skate Night- Lace up your skates! Get ready to glide and slide at our Employee Chili Skate Night at the Casper Ice Arena. Employees and their families are invited to join us for an evening of icy fun and delicious chili.

Wellness Programs - Drawings for cash prizes for participants. Free access to the Casper Recreation Center for qualifying employees.

Leadership and Employee Development - We believe in nurturing talent, empowering individuals, and cultivating a culture of growth and success. Human Resources provides employee training and mentoring opportunities to foster leadership and employee development within our organization.

01

Which of the following best describes your level of education?

• Some High School
• High School Diploma or G.E.D.
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree

02

How many years of increasingly responsible experience do you have in payroll processing, employment records management, or accounting experience?

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years or more

03

Please describe (in detail) your experience and where you obtained the experience.

04

Please describe your experience in government accounting.

05

How would you rate your experience and knowledge with Microsoft Office and Excel?

• Beginner
• Intermediate
• Advanced

06

Please describe (in detail) your Microsoft Office, Excel, Word, PowerPoint experience. Provide details of projects you were part of or completed, utilizing these products.

07

Do you possess a Certified Payroll Professional (CPP) certification?

• Yes
• No

Required Question

Employer City of Casper

Address 200 N David St.

Human Resources

Casper, Wyoming, 82601

Phone (307)235-8344

(307)235-8421

Website http://www.casperwy.gov