Payroll/Tax Technician

Posting Details

Posting Details

Requisition Number S3151 Position Number 000116 Position Classification Title Accounting Technician Functional Title Payroll/Tax Technician Position Type Staff University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The UNCG Accounting Services Payroll/Tax unit provides operations administration and processing of all payrolls for UNCG and is responsible for the general accounting functions relating to payroll. The Payroll/Tax unit is responsible for timely and accurate payments of salary to faculty, staff and students as well as the monthly reconciliation, reporting and remittance of withheld taxes and employee payroll deductions. The Payroll/Tax unit also performs data control duties and provides accounting transactions for general ledger posting. Payroll/Tax accounting involves reconciling numerous Banner Finance clearing accounts related to payroll withheld taxes and deductions and preparing re-allocations entries, which ensure that labor cost for wages and benefits are expensed to appropriate Banner Finance accounts. In addition, the Payroll/Tax unit is responsible for all state and federal tax reporting related to payments made to foreign visitors (Nonresident Aliens), currently about 300 employees in 2017; including the formal interview process of each potential employee ensuring the appropriate visa documents are sufficient to qualify the applicant to work at UNCG.

An average of 5,400 employees are paid monthly with applicable tax remittance, reporting and filing to various State government and the federal government (i.e. quarterly/annual Form 941). In addition, the NC quarterly state unemployment is filed based upon applicable employee basis. Annual payroll totals are in excess of: $189 million in gross wages, $41 million in federal/fica taxes, $9 million in NC state taxes and 7,500 Form W-2s, with applicable maintenance of mandatory W-2 and NC-4 tax form documents and direct deposit information.

Position Summary

It is necessary for the person in this position to establish a satisfactory means of prioritizing work responsibilities in order to support the business affairs, financial management, assist other administrators, faculty, staff and students as needed and as assigned by the supervisor. The individual will serve as the - Payroll/Tax Technical Specialist - to administer, process and remit the University monthly payroll taxes to the federal and NC State governments and assists the Operations Manager with the reporting of the quarterly and annual tax returns. Also, the position will coordinate the day to day payroll/tax operations administration duties; provide guidance and collaborates with the campus departments, four human resource offices (Students, Human Resources, Faculty Personnel Services, and Graduate School) concerning payroll/tax related inquiries, employee pay issues and monthly payroll/tax administration and operations processing inquiries; and ensure that all payroll/tax administration and operations processing procedures are documented, maintained and updated continuously.

Minimum Qualifications

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience. This is a generalized representation of positions in this class and is not intended to identify essential functions per ADA. examples of work are primarily essential functions of the majority of positions in this class, but may not be applicable to all positions.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• Associate Accounting Degree and Certified Payroll Professional (CPP) certification with 3 - 5 years of payroll/tax experience, practicing knowledge of complex pay calculations, account analysis and reconciliations in a fast pace Payroll/Tax - Accounting Operations Administration and Payroll Operations processing environment using a relational data base such as Banner HR.
• Detailed oriented, organized, problem solver, and team player with excellent communication and customer service skills.
• Proficient in Excel spreadsheet design creation with data comparisons.
• Ability to maintain strict confidentiality.
• Experience in Higher Education.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,
• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Recruitment Range $44,000 - $45,471 Org #-Department Office of the Controller - 56202 Work Hours of Position 8:00am to 5:00pm Monday through Friday; some overtime Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Accounting Technician Open Date 07/27/2026 Close Date 08/10/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

____

Key Responsibility

Payroll/Tax Technical Specialist

Essential Tasks

• Uses federal and statetax knowledge along with tax reporting and filing expertise ensuring that UNCG remains compliant with the Federal (IRS and Social Security Administration Verification) and state agencies.
• Administers and processes the University Payroll taxes (twice a month) to the federal and NC State governments ensuring that all tax accounts are balanced and reconciled in the general ledger before requesting Cash Management funding, and taxes are reported timely and accurately so as to avoid penalties and interest.
• Uses Banner reports and EPrint Web focus Ad-hoc reports to post the employee federal, Social Security and NC tax deductions and employer liability(Social Security) to the Excel Taxes balancing spreadsheet for each payroll process adjusting for any voids processed in the monthly voids and adjustment processes.
• Logs into the IRS EFTPS system to record and report UNCG tax liabilities, ensuring the liability reporting dates are 100% accurate to avoid penalties and interest.
• Ensure that the Federal EFTPS reporting and NCDOR reporting is complete by following up to obtain the completed confirmation and funded transfer documents.
• Participates with the Operations Manager to prepare and file the quarterly and annual payroll tax returns.
• Complete the Employer's Record of State Tax Liability form for each applicable monthly and exception payroll pay date processed.
• Assists the Payroll/Accountant with testing of the Banner tax patches, upgrades and annual year end system tax packages.
• Participates with the Accountant to ensure proper documentation is obtained and retained that permits Foreign National employees to work in the United States and at UNCG as required by the Department of Homeland Security. Ensures that the Banner HR system is populated with employee federal and state tax setup before each monthly payroll process begins.
• Reports the Monthly Department of Labor Statistical reporting.
• Participates with the Payroll/Tax team members in the annual W-2 processing events in January. Ensures the annual W-2 forms are printed and mailed timely. Ensures the annual returned W-2 forms are properly held for retention. Ensures request for prior year W-2 forms are processed timely to meet the customer requirements.

Key Responsibility

Payroll/Tax/Operations/Administrator/Processor

Essential Tasks

• Ensure all employee tax forms are updated and applied correctly, and timely in the Banner HR system to process the monthly payroll processing cycles.
• Reviews and analyzes the EPrint Web focus Ad-Hoc exception reports ensuring that jobs have updated correctly in Banner HR.
• Uses nightly Webfocus report to calculate and create the payroll retro entries.
• Compiles employee overpayment payroll data that is used in the overpayment spreadsheet calculation preparation. Uses the overpayment spreadsheet to prepare the payroll entries to collect active employee overpayments from the next payroll process. If the employee has terminated, then collaborates with the respective hr office for communication to the former employee for collection of the overpayment.
• Researches and analyzes support documentation submitted by the Campus Departments for late timesheet submission to be keyed.
• Prepares and keys payroll deduction overrides.
• Participates in the Monthly Payroll Record Remove and Re-extraction process. Ensures that the employee data is correctly removed and that the data is re-entered accurately to ensure that the respective employee will be paid correctly. This involves understanding what needs to be done to correct the time data that the campus departments keyed or changes that the hr offices (Faculty Personnel Services, Human Resources and Graduate School) have made to the employee's job that has been record removed or re-extracted.
• Researches payroll/tax issues that arise during the monthly payroll processes and takes corrective actions for resolution.
• Daily balances the tax and payroll clearing general ledger funds using the Banner FGITBAL screen.
• Acts as one of the Payroll/Tax team primary contact members for the four HR Offices, campus departments, employees, outside agencies and vendors.
• Administratively ensures all payroll/tax documentation is ready to be processed in the Payroll/Tax Office monthly payroll cycles (Voids, Exception checks, Labor redistribution, Reissues and the Monthly Payroll process) ensuring the monthly payroll processes are completed timely and accurately.
• Reviews daily reports to determine employee jobs have been setup correctly to ensure the monthly payroll processes are processed timely and accurately.
• Calculates special payments to be keyed. Daily keys or ensures the keying of the payroll/tax, data (name/address changes, etc.), HR payroll system.
• Participates in the daily report validation of keyed data. Prints reports for data audit analysis.
• Participates with the Payroll/Tax team members in the monthly payroll/tax checklists to ensure the monthly payrolls are processed according to the monthly payroll processing calendar.
• Provides payroll/tax customer service and interacts with all University employees, payroll/tax vendors and agencies that seek assistance from the UNCG Payroll/Tax Office.

Key Responsibility

Communication

Essential Tasks

• Communicates both verbally and with written emails/documentation as guidance is provided in collaboration with the campus departments, four human resource offices (Students, Human Resources, Faculty Personnel Services, and Graduate School) concerning payroll/tax related inquiries, employee pay issues and monthly payroll/tax administration and operations processing inquiries.
• Participates with the Payroll/Tax staff for the monthly void process to ensure audit support documents are assembled and ready to be processed according to the monthly payroll/tax operations calendar.
• Actively participates in the Operation Manager's cross-training program to ensure all payroll/tax positions are sufficiently trained to backup any and all payroll/tax job duties to meet the department's mission of paying employees, closing the payroll/taxes to the general ledger and reporting/filing taxes timely and accurately.

Key Responsibility

Technical Knowledge

Essential Tasks

• Uses advance knowledge of (Microsoft Office - EXCEL & WORD) to research, analyze and communicate payroll/taxes. Uses systems (Banner HR), EPrint, Federal Payroll Taxes Reporting system IRS (EFTPS), NC Department of Revenue, Federal Labor Statistics Website to report the University Labor Statistics to process or report payroll and taxes.

Competency

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Competency Knowledge-Technical Competency Description

Considerable knowledge of government accounting methods, procedures, and accounting practices needed to perform the work. Basic knowledge of program laws and regulations needed to perform the work. Knowledge of a variety of technology, financial systems, and software packages to create and maintain data. Ability to develop formulas for moderately complex spreadsheets.

Competency Level Journey Competency Financial Program Monitoring and Management Competency Description

Ability to verify and ensure accuracy and validity of moderately complex transactions. Ability to examine accounting records to assure adherence to accounting standards and regulations. (Examples: variety of funding sources with different reporting cycles and standards; re-investment of funds and accountability for the more complex funding sources.) Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports. (Examples: research, compile, and analyze information; prepare statistics; write/draft reports; make recommendations for resolution.) Ability to supervise a financial function of moderate complexity.

Competency Level Journey Competency Problem Solving Competency Description

Ability to resolve problems of moderate

complexity. Ability to select best solution from

several options or where no precedent exists.

Ability to make suggestions for and/or

implement process improvements in the work

unit. Ability to interpret oral and/or written

guidelines to solve problems.

Competency Level Journey Competency Communication Competency Description

Ability to explain and interpret financial

information.

Competency Level Journey

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - C, Finger Dexterity - F, Vision-Preparing/Analyzing figures - C, Hearing - F, Talking - F, Lifting-0-30 lbs. - R, Reaching - R, Reading - F, Writing, Eye-hand coordination, Sitting - F Work Environment Inside - C

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a permanent, time-limited or RIF employee of UNCG?

• No Response

• Yes

• No

• • Please indicate how you learned of the vacant position for which you are applying:

• UNCGjobsearch Website

• Greensboro News & Record

• Carolina Peacemaker

• Other Newspaper

• The Chronicle of Higher Education

• Inside Higher Ed

• Other Professional Journal

• NCWorks.gov

• UNC System Job Board

• Other Online Job Board

• Personal Networking

• Other

• • Other: Please list

(Open Ended Question)

• • Are you eligible to work in the United States without sponsorship?

• Yes

• No

• • Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?

• Yes

• No

• • Do you have experience using Banner Finance and Banner HR?

• Yes

• No