PAYROLL & TAX SPECIALIST

CONSTRUCT YOUR CAREER WITH MEARS AND BUILD AMERICA'S FUTURE

Are you looking for your next big opportunity? At Mears Group we offer more than just a job.

We offer a career where you can grow, innovate, and make a real impact.

Mears Group, Inc., a Quanta Services company, is a leader in the construction and infrastructure industry. With more than 50 years of experience, we are committed to safety, quality, and integrity. We bring together people and resources to build the framework that powers our nation.

PAYROLL & TAX SPECIALIST

We are looking to fill a Payroll & Tax Specialist position in Englewood, CO. As a payroll and tax specialist, you are vital to our success by making sure our employees are paid accurately and on time and that our payroll tax obligations are met. You'll process multi-company, multi-state payrolls using Trimble Spectrum and ADP, manage payroll tax registrations and filings, and support audits, working closely with Human Resources, Accounting, Operations, and field personnel in a fast-paced environment.

WHY JOIN MEARS?

• Build America:Mears is a leading provider of engineering and construction solutions in oil and gas, electric transmission and distribution, telecom, and wastewater industries across North America.
• Professional growth: Mears offers comprehensive training programs and career advancement pathways.
• Competitive compensation: Enjoy competitive wages and excellent benefits.
• Community impact:We give back to the communities we serve.

SAFETY THAT BRINGS YOU HOME:

At Mears, safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

BENEFITS & COMPENSATION:

Despite our size, Mears remains a family company. Our suite of benefits reflects our commitment to our employees.

• Annual salary range: $75,000-$80,000 (exempt)
• Job type: full time
• Paid on-the-job technical and professional growth opportunities
• Established career path for future advancement
• 401k and Roth 401(k) retirement savings plans
• Health, prescription, dental, vision plans
• Life & Disability Insurance plans
• Financial wellness program
• Employee assistance program
• Employee discount programs

ESSENTIAL DUTIES:

• Process accurate and timely multi-company, multi-state weekly and semi-monthly payrolls using Trimble Spectrum and supporting payroll and ADP tax platforms
• Import and export employee timecards from multiple timekeeping systems, validate payroll data, and research and report time-entry errors
• Establish and verify payroll updates and changes entered by Human Resources
• Update payroll deductions, including child support, garnishments, tax levies, student loans, HSAs, and employee-elected retirement contributions (401(k), Roth, and employer match)
• Apply payroll overrides involving wage differentials, overtime calculations, pay codes, craft classifications, and journeyman-to-apprentice ratios
• Generate and review payroll reports to verify overtime by state, payroll taxes, retirement contributions, and employer matching limits
• Process payroll adjustments and corrections in accordance with established procedures and deadlines
• Work through outstanding tax notices, filing issues, and rejected filings within ADP SmartCompliance
• Apply for state income tax (SIT) and state unemployment insurance (SUI) registrations, complete ADP power of attorney documentation, and maintain tax registration records
• Assist with quarterly and year-end payroll tax reporting, reconciliations, general ledger updates, and payroll tax system updates, coordinating with IT as needed
• Maintain accurate payroll, employee, timekeeping, earnings, deduction, and project records, and support city, state, and federal audits with documentation and research
• Train Operations personnel on payroll expectations and procedures, including missed time reporting, manual check requests, and processing deadlines
• Communicate payroll requirements, corrections, and deadlines clearly to employees, field personnel, Operations, Human Resources, Accounting, and other stakeholders
• Maintain the accuracy, confidentiality, and integrity of payroll and employee information
• Support a safe working environment and immediately notify a supervisor of unsafe conditions
• Perform miscellaneous duties assigned

KEY QUALIFICATIONS:

• High school diploma or equivalent

• Two to three years of relevant payroll or payroll tax experience

• Experience using ADP tax systems and ADP SmartCompliance

• Experience with in-house payroll and payroll tax administration preferred

• Previous experience in the construction industry preferred

• Working knowledge of U.S. payroll processes and payroll-related regulations

• Familiarity with payroll tax registrations, tax filings, quarterly and year-end reporting, and audit requirements

• Proficiency in Microsoft Excel, including the ability to develop, maintain, and update spreadsheets

• Strong diligence and data-entry accuracy

• Ability to manage multiple priorities and deadlines in a high-volume, demanding environment

• The physical activity required for this role includes:

• Sitting, standing, speaking, and hearing

• Using hands and fingers to operate a computer, telephone, and other office equipment

• Occasionally reaching, stooping, or kneeling

• Computer-based work requiring close vision

• Pass pre-employment drug screen and background check

This role is accepting applications until filled.

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.

Equal Opportunity Employer, including disabled and veterans.