Payroll Tax Analyst

This role ensures accurate filings, supports audits, monitors regulatory changes, and partners cross-functionally with Payroll, Accounting, and external vendors to maintain compliance and operational integrity. This position works closely under the direction and supervision of the Payroll Director in order to carry out all necessary financial management and fiscal control policies and activities for payroll administration.

The Payroll Tax Analyst is responsible for the oversight and execution of payroll tax compliance and reporting activities across multiple jurisdictions. This role ensures accurate filings, supports audits, monitors regulatory changes, and partners cross-functionally with Payroll, Accounting, and external vendors to maintain compliance and operational integrity. This position works closely under the direction and supervision of the Payroll Director in order to carry out all necessary financial management and fiscal control policies and activities for payroll administration.

Essential Duties

Ensure compliance with federal, state, and local payroll tax regulations across multi-state operations

Manage and review quarterly and annual tax filings, including Forms 941, 940, W-2s, and applicable state/local returns

Serve as the subject matter expert for payroll tax matters and provide guidance on regulatory changes and payroll impacts

Utilize ADP Smart Compliance to manage payroll tax operations and filings

Prepare and review payroll tax reconciliations, including quarterly and annual filings

Partner with Accounting to support payroll tax accruals and general ledger reconciliation

Maintain accurate payroll records and documentation to support audits and compliance

Manage payroll tax audits, agency notices, and correspondence with federal, state, and local tax authorities

Lead resolution of tax discrepancies and inquiries from agencies

Support internal controls, documentation, and compliance testing requirements (including SOX-style controls)

Monitor changes in payroll tax laws and assess impact to payroll operations

Qualifications & Experience

Experience in ADP Enterprise, ADP Smart Compliance and Reporting Required

Demonstrate high attention to detail with the ability to multi-task

Must be a self-starter and able to accomplish expected tasks under minimal supervision

Experience managing multi-state payroll operations

Strong knowledge of federal, state, and local payroll tax laws and regulations.

Experience & Education Requirements

Bachelor's degree in accounting, Finance, Business Administration

Minimum 10 years of payroll experience, including payroll tax management and compliance

High Proficiency in Microsoft Office applications and payroll systems.

Experience with multi-state payroll required (25+ states)

Strong analytical, problem-solving, and organizational skills.

Excellent communication and stakeholder management abilities.

Strong sense of urgency in meeting customer needs

Very strong personal communication skill