Payroll Support Specialist

Payroll Support Specialist

Salary

$25.31 Hourly

Location

Redwood Campus (RWC), 3345 Redwood Hwy, Grants Pass, OR

Job Type

Full-Time Classified

Job Number

02230

Department

Human Resources

Opening Date

09/23/2026

• Description
• Benefits
• Questions

Position Description

Position Title

Payroll Support Specialist

Secondary Title

Group / Grade

6

Classification

Classified

Work Location

All Campuses

Overtime Eligible

Non-Exempt

Division

People, Culture, & Safety

Differentials

Department

Human Resources

Reports To

Payroll Manager

Supervision Received

Works under the general supervision of the Payroll Manager. Independently plans and completes regular assigned work within established payroll procedures, schedules, controls, and authority, with unusual matters or issues requiring additional interpretation or approval referred for review.

Supervisory Responsibility

Supervision is not a responsibility of this position. May oversee the work of student employees.

Position Summary

The Payroll Support Specialist supports accurate and timely payroll operations by performing recurring payroll processing and related payroll services. The position works within established procedures and controls to complete assigned payroll work, resolve routine issues and discrepancies, and provide backup coverage for designated payroll processes. The position also serves as a first point of contact for routine payroll and payroll-system questions and provides limited shared administrative support for HR and Payroll operations.

Examples of Duties - Essential Functions

1.

Payroll Processing & Administration

• Performs assigned monthly payroll processing and validation, including review and processing of payroll data, timekeeping information, source documentation, approvals, and payroll control reports.
• Processes electronic and paper timecards and routine timekeeping transactions, including calculations and authorized corrections involving hours, leave, overtime, and related pay information.
• Calculates and processes assigned manual checks, final pay, vacation payouts, and other routine payroll adjustments.
• Processes assigned garnishments, child support orders, tax levies, and other withholding orders in accordance with established procedures and requirements.
• Processes assigned payroll liabilities and reconciliations. Researches routine variances, determines causes, makes authorized corrections, and verifies resolution.
• Processes routine payroll corrections, overpayments, repayments, and related documentation.
• Provides backup coverage for designated payroll processes. Assigned coverage may include additional reconciliations, more complex manual payroll calculations and checks, and basic administration in PERS, OEBB, or related payroll systems.
• Identifies payroll issues requiring additional interpretation, approval, or specialized review and refers them to appropriate payroll staff.

2.

Payroll Service, Systems & Administrative Support

• Provides first-line service to employees and supervisors regarding timekeeping, pay statements, deductions, payroll status, established payroll processes, and basic payroll-system use.
• Performs routine administration and user support for assigned payroll and timekeeping systems, including authorized employee-data transactions, registration and access assistance, navigation support, and identification of system or data issues.
• Processes employment verifications and other assigned standardized payroll documentation.
• Maintains payroll records and supporting documentation, including receiving, organizing, scanning, indexing, filing, retrieving, and routing records in accordance with confidentiality, retention, and records-management requirements.
• Provides basic navigation, common document intake, and routing support for shared HR and Payroll services.
• Coordinates with Payroll, Human Resources, Finance/Business Office staff, outside agencies, and payroll-related vendors as needed to complete assigned work.

3.

Other Duties as Assigned

• May participate in College committees as assigned.
• Engages in professional growth opportunities as assigned.
• Performs other duties as assigned.

Institutional Expectations

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

Screening Criteria

1.

Minimum Qualifications

• Education - An Associate degree in business, accounting, or a related field.
• Experience - Three years of relevant payroll, accounting, bookkeeping, or related financial-processing experience involving automated transaction processing, calculations, reconciliations, records review, and application of established procedures. Relevant experience must include experience performing this type of work in a mid-sized or large organization.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.

2.

Preferred Qualifications

• Bachelors degree in accounting, finance, business administration, or a related field.
• Experience in benefits administration.
• Experience working in a unionized, public-sector, or similarly regulated environment.
• Experience using ADP Workforce Now or a comparable payroll/HRIS system.
• Payroll-related professional training or certification.

3.

Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge - Working knowledge of payroll and basic accounting principles, including timekeeping, payroll calculations, deductions, garnishments and levies, manual and final pay, payroll liabilities, reconciliations, and recurring payroll cycles. Knowledge of rules-driven payroll and timekeeping systems; wage and hour requirements as applied through established procedures; collective bargaining and College requirements affecting payroll transactions; confidentiality and records practices; Microsoft Office products, including Excel; and document imaging and records systems.
• Skills - Accurate payroll and financial transaction processing; data entry and spreadsheet use; payroll calculations; reconciliation and discrepancy resolution; clear verbal and written communication; customer service; organization and time management; records and document management; and consistent application of established procedures.
• Abilities - Work accurately under fixed payroll deadlines and frequent interruptions; maintain confidentiality; learn RCC-specific payroll systems and procedures; independently complete assigned work within established procedures and controls; research and resolve routine discrepancies and recognize when additional review or interpretation is required; explain established processes clearly and tactfully; organize and prioritize recurring work; maintain accurate documentation; and adapt to peak payroll, year-end, and other recurring workload cycles.

4.

Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

5.

Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

6.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Work is primarily performed at a computer workstation and requires extended periods of sitting or standing; continuous use of a keyboard, mouse, and hands/wrists; and sustained mental and visual attention to detailed information. The position occasionally reaches, grasps, and handles documents and office materials and rarely walks, bends, stoops, or lifts ordinary files, records, or office supplies weighing up to 25 pounds. Verbal and written communication are regularly required.

7.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed indoors in a protected office environment with no regular exposure to hazardous conditions. The position works within recurring payroll and processing deadlines and may occasionally require overtime during payroll processing, year-end, or other peak workload periods.

Additional Posting Information

This is a Full-time Classified, 40 hour per week (100%) position in the Human Resources department. Starting compensation is entry level for Group 6 on the 2026-27 Classified Wage Schedule. The anticipated start date is January 4, 2027.

The College schedules 15 unpaid closure days annually, separate from paid holidays and applicable leave. Annual compensation reflects these unpaid days and is typically based on 1,968 standard hours for a full-time, year-round position, prorated according to the position's authorized percentage.

Position will remain open until filled, with screening scheduled for 10/19/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for.

Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.

Benefits include family medical, dental, and vision insurance; employee life insurance; paid holidays, sick leave, vacation, contract days, and emergency leave days; 16-credit tuition waiver per quarter; membership in the Oregon Public Service Retirement Plan (OPSRP) when eligible; and eligibility for professional growth funds.

01

1. I understand this position works in person, currently assigned to the Redwood Campus in Grants Pass, Oregon and may be reassigned to work at other campuses routinely or as needed.

• Yes
• No

02

2. How would you rate your current proficiency with Microsoft Excel? (Beginner): Comfortable with basic data entry, formatting, and simple calculations. (Basic): Comfortable with common formulas, sorting/filtering, and basic charts. (Intermediate): Comfortable with functions such as IF, SUMIFS, COUNTIFS, XLOOKUP, and Pivot Tables. (Advanced): Regularly work with complex formulas, large datasets, PivotTables, Power Query, and data analysis. (Expert): Highly proficient in advanced Excel modeling, automation, Power Query, complex formulas, and optimizing large/complex workbooks.

• Beginner
• Basic
• Intermediate
• Advanced
• Expert

03

3. Which Excel functions have you used regularly? Select all that apply.

• IF / IFS
• SUMIFS / COUNTIFS
• XLOOKUP
• INDEX / MATCH
• FILTER / SORT / UNIQUE
• TEXT functions
• Date/time functions
• Logical functions (AND, OR, NOT)
• I have primarily used basic formulas

04

4. Please describe your experience with automated payroll, accounts payable and/or accounts receivable including the number of years and your role/how you used the system.

05

5. Please describe your experience working with collective bargaining agreements (or a transferable experience reading, understanding, and applying complex rules.)

Required Question

Employer Rogue Community College

Address 3345 Redwood Highway

Grants Pass, Oregon, 97527

Phone (541) 956-7329

Website http://www.roguecc.edu