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Payroll Specialist

Phillips Staffing

Westminster, SC

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JOB DETAILS
SALARY
SKILLS
ADP, Accounting, Accounting Close, Accounting Policies, Accounts Receivable, Administrative Skills, Billing, Billing Records, Commission Calculation, Communication Skills, Credit and Collections, Customer Support/Service, Data Quality, Detail Oriented, Develop and Maintain Customers, Document Management, Documentation Standards, ERP (Enterprise Resource Planning), External Audit, Finance, Funding, General Ledger Accounting, Government, HRIS/HRMS, Human Resources, Internal Audit, Local Tax, Maintain Compliance, Microsoft Excel, Multitasking, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, People Management, Presentation/Verbal Skills, Reconciliation, Record Keeping, Regulations, Regulatory Compliance, Reimbursement, Sales Commission, Standard Operating Procedures (SOP), State Tax, Systems Administration/Management, Tax Regulations, Time Management, Time Management Software, Track Customer Issues, Treasury, Writing Skills
LOCATION
Westminster, SC
POSTED
17 days ago
We are currently seeking a Payroll Specialist for a client located in Westminster, SC.The Payroll Specialist owns end-to-end payroll processing, ensuring employees are paid accurately, on time, and in full compliance with federal, state, and local wage and tax requirements. This role is the primary point of accountability for payroll data integrity, payroll tax compliance, and payroll-related recordkeeping, and also serves as backup coverage for accounts receivable, billing, and collections activities during peak periods or staff absences. The position requires strong attention to detail, sound payroll and accounting knowledge, and effective communication with employees, management, and outside agencies.ResponsibilitiesPayroll Processing (Primary Function)
  • Process full-cycle payroll (bi-weekly, semi-monthly, or as applicable) accurately and on schedule, including regular hours, overtime, bonuses, commissions, and other pay adjustments.
  • Maintain and audit employee payroll records, including new hires, terminations, status changes, pay rate changes, and tax withholding elections.
  • Administer timekeeping system setup, review, and approval; resolve discrepancies with managers and employees.
  • Calculate and process wage garnishments, levies, and other court-ordered deductions in compliance with applicable law.
  • Process and reconcile benefits-related payroll deductions in coordination with HR/Benefits.
  • Ensure timely and accurate payroll tax filings and remittances (federal, state, and local), including quarter-end and year-end processes (W-2s, etc.).
  • Maintain compliance with multi-jurisdiction wage and hour regulations, including minimum wage, overtime, and final pay requirements.
  • Reconcile payroll general ledger accounts and resolve variances each pay cycle and at month-end.
  • Respond to payroll-related inquiries from employees and management, and serve as the point of contact for payroll audits (internal, external, and government).
  • Maintain and improve payroll internal controls, process documentation, and standard operating procedures.
Accounts Receivable & Cash Receipts (Backup)
  • Serve as backup for processing and applying daily cash receipts, including checks, ACH, and wire transfers.
  • Assist with reconciling cash receipts to bank activity and the general ledger as needed.
Customer Invoicing (Backup)
  • Provide backup coverage for preparing and issuing customer invoices in accordance with contracts and billing schedules.
  • Support maintenance of customer billing records and audit inquiries as needed.
Collections (Backup)
  • Provide backup support for monitoring accounts receivable aging and following up on past-due balances.
  • Assist with customer communication regarding payment status and discrepancies as needed.
General Accounting & Support
  • Assist with month-end close activities related to payroll, accounts receivable, and cash.
  • Prepare account reconciliations and supporting schedules, with emphasis on payroll-related accounts.
  • Support calculation of monthly sales commissions in coordination with payroll processing.
  • Perform treasury functions including wire payment initiation and ACH payment upload, including payroll funding.
  • Provide support for expense reimbursement processes.
  • Maintain accurate records in compliance with internal controls and accounting policies.
  • Collaborate with HR and internal departments to resolve payroll, billing, and payment issues.
  • Perform other accounting or administrative duties as assigned.
Qualifications
  • Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.
  • 2–4 years of hands-on payroll processing experience required; multi-state payroll experience strongly preferred.
  • Experience with payroll/HRIS systems ADP, Workday preferred.
  • Exposure to accounts receivable, billing, or general accounting is a plus.
  • Strong working knowledge of payroll regulations, wage and hour law, and payroll tax requirements.
  • Strong attention to detail and high level of accuracy, particularly with payroll calculations and compliance deadlines.
  • Proficiency with ERP systems and Microsoft Excel.
  • Effective written and verbal communication skills, including the ability to handle sensitive employee payroll information with discretion.
  • Ability to manage multiple priorities and meet strict, recurring deadlines.
  • Professional approach when interacting with employees, management, and external agencies.
Salary: 75k

About the Company

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Phillips Staffing