Payroll Specialist

The Payroll Specialist works closely with Human Resources, Accounting, Operations, and other Corporate support to ensure wage determinations, fringe benefit allocations, and labor classifications are administered accurately. The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll while serving as the organization's primary resource for prevailing wage compliance and certified payroll reporting.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

Payroll Specialist 

The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll while serving as the organization's primary resource for prevailing wage compliance and certified payroll reporting. This role ensures compliance with federal, state, local, and contractual wage requirements. The Payroll Specialist works closely with Human Resources, Accounting, Operations, and other Corporate support to ensure wage determinations, fringe benefit allocations, and labor classifications are administered accurately.

Essential Duties and Responsibilities

Payroll Administration

• Process weekly and monthly payroll cycles accurately and on schedule.
• Review and audit employee time records, earnings, deductions, taxes, and benefit withholdings.
• Maintain employee payroll records and ensure compliance with applicable federal, state, and local regulations.
• Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues.
• Process wage garnishments, tax levies, child support orders, and other payroll adjustments.
• Assist with year-end payroll activities, including W-2 preparation and reconciliation.

Reporting & Reconciliation

• Reconcile payroll reports, general ledger entries, payroll taxes, and benefit deductions.
• Generate payroll, labor cost, and compliance reports for management as requested.
• Support month-end and year-end accounting activities related to payroll.
• Identify opportunities to improve payroll accuracy, efficiency, and compliance.

Qualifications

Education

• Associate's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimum of 3-5 years of payroll administration experience.
• Experience processing multi-state payroll required.
• Strong experience with prevailing wage regulations and certified payroll reporting preferred.
• Experience administering payroll in a unionized environment and working with collective bargaining agreements (CBAs) preferred.
• Experience working in construction, heavy equipment, transportation, or a project-based environment is highly desirable.

Knowledge, Skills, and Abilities

• Thorough understanding of payroll laws, wage and hour regulations, and payroll tax requirements.
• Proficiency with payroll software and Microsoft Excel.
• Strong analytical, auditing, and reconciliation skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and customer service skills.