Payroll Specialist

The Payroll Specialist is responsible for accurately processing and managing the organization’s payroll functions. This role ensures employees are paid correctly and on time while maintaining compliance with all federal, state, and local regulations. The Payroll Specialist works closely with HR and Finance to support employee records, benefits deductions, and reporting.

Process semi-monthly payroll for all employees
Maintain and update employee payroll records (new hires, terminations, pay changes)
Ensure accurate calculation of wages, overtime, bonuses, and deductions
Review and audit payroll data to ensure accuracy and compliance
Manage payroll tax filings and ensure compliance with federal, state, and local laws
Reconcile payroll accounts and resolve discrepancies in a timely manner
Coordinate with HR on benefits deductions, garnishments, and leave tracking
Respond to employee payroll inquiries in a professional and timely manner
Prepare payroll reports for management and audits
Support year-end processes including W-2 preparation and distributionServes as a liaison with payroll and benefits to ensure new hires, terminations, pay changes and other related services as administered appropriately.
Act as the primary contact for the HR Team and performs employee service functions by answering employees requests and questions or directing employees to the correct point of contact.
Assist employees with their needs (i.e. pay cards, jury duty request, RTOS’s)
Responsible for employee files, data retention, and maintenance of employee files.
Process payroll for all employees accurately and in a timely manner.
Maintain payroll records, including employee hours, deductions, and tax information.
Ensure compliance with federal, state, and local tax regulations.
Prepare and submit necessary governmental accounting reports related to payroll.
Collaborate with HR to manage employee data within the HRIS system.
Conduct audits of payroll data to ensure accuracy and resolve discrepancies.
Assist the HR Manager as needed.
Manage all employee engagement activities.
Assist in the preparation of journal entries related to payroll transactions.
Provide support for payroll inquiries from employees and management.
Acts as backup for various areas of HR as needed.
Assists department in carrying out various human resources programs, projects, and procedures, and manages correspondence for all associates.
Schedules meetings and interviews as requested by the HR Manager
Makes photocopies; mails, scans and emails documents; and performs other clerical functions
Maintain daily Driver paperwork
Assists with conducting annual open enrollment meetings
Supply monitoring and ordering
Maintain confidentiality regarding all aspects of this position
Any other duties as assigned by leadership or that are essential to a smooth-running office