GO Riteway's Mission Statement: GO Riteway is committed to providing superior transportation services
to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.
POSITION OVERVIEW
TITLE: Payroll Specialist
LOCATION: Oak Creek, WI
REPORTS TO: Payroll Manager
EMPLOYEE: Full Time
JOB DESCRIPTION
The Payroll Specialist is responsible for supporting and processing payroll activities for multiple
companies/entities, ensuring employees are paid accurately and timely and that payroll records
comply with applicable company policies and federal, state, and local requirements. This position works
closely with the Payroll Manager and internal departments to research and resolve payroll issues,
maintain accurate employee payroll data, perform payroll reconciliations and audits, and provide
payroll-related reporting.
- Process weekly payrolls for multiple companies/entities, including reviewing payroll inputs for
completeness, accuracy, and proper approvals prior to processing.
- Review time and attendance records, including hours worked, overtime, PTO, missed time, rate
changes, differentials, bonuses, and other payroll adjustments.
- Research and resolve payroll discrepancies and employee inquiries in a timely, accurate, and
professional manner.
- Maintain accurate employee payroll records, including pay rates, deductions, tax withholding
information, direct deposit information, employee status changes, and other payroll-related
data.
- Process payroll adjustments, off-cycle payments, manual checks, voids, reversals, and other
corrections in accordance with established procedures.
- Prepare and review payroll reports, including payroll registers, exception reports, supplemental
reports, and other management reports as requested.
- Prepare weekly payroll reconciliations and investigate discrepancies between payroll records,
timekeeping records, and supporting documentation.
- Assist with payroll audits and quality-control reviews to identify errors, trends, and
opportunities for process improvement.
- Support payroll tax and compliance activities by maintaining accurate payroll records and
assisting with federal, state, and local payroll requirements.
- Assist with year-end payroll activities, including W-2 preparation, reconciliations, reporting, and
related employee inquiries.
- Assist with garnishments, wage deductions, benefit-related payroll deductions, and other
payroll withholding activities, ensuring changes are accurately reflected in payroll.
- Maintain organized and confidential payroll records and documentation in accordance with
company policies and applicable record-retention requirements.
- Maintain awareness of applicable payroll laws, regulations, company policies, and payroll best
practices.
- Utilize ADP Workforce Now, ADP Time and Attendance, and other applicable systems to process
payroll, maintain employee data, research issues, and generate reports.
SKILLS AND KNOWLEDGE REQUIREMENTS:
- Excellent verbal and written communication skills, able to clearly convey information to others
while projecting a positive image of the organization.
- Excellent interpersonal skills and a strong customer-service orientation when working with
employees, managers, and internal departments.
- Able to maintain a high level of confidentiality and appropriately safeguard sensitive payroll and
employee information.
- Demonstrated understanding of payroll processes and procedures, including timekeeping, wage
calculations, deductions, adjustments, payroll taxes, and payroll reporting.
- Working knowledge of federal, state, and local laws, regulations, and requirements applicable to
payroll.
- Exceptional analytical and problem-solving skills with the ability to research discrepancies,
identify root causes, and recommend solutions.
- Strong attention to detail and ability to review, edit, proofread, and validate payroll data.
- Proactive and independent with the ability to take initiative while knowing when to escalate
issues to the Payroll Manager.
- Proficient with, or the ability to quickly learn, ADP Workforce Now, ADP Time and Attendance,
and other payroll/HRIS systems.
- Proficient with Microsoft Office Suite, particularly Excel, and/or related software.
- Demonstrated ability to manage multiple priorities and meet payroll deadlines in a fast-paced
environment.
COMPETENCIES:
- Effectiveness: Able to complete tasks accurately and within established payroll deadlines. Strives
to find process improvements that increase accuracy and efficiency.
- Quality Focus: Pays strong attention to detail, critically reviews data and information, and
identifies irregularities and potential errors before payroll is finalized.
- Communicates Effectively: Clearly conveys information using strong oral, written, and listening
skills; keeps others informed of payroll-related issues and maintains confidentiality.
- Customer Focus: Demonstrates a professional demeanor when responding to employee and
manager requests and works to provide timely, accurate payroll support.
- Teamwork: Works cooperatively with the Payroll Manager and other departments, provides
support during payroll processing, and reprioritizes tasks based on department needs and
payroll deadlines.
GENERAL QUALIFICATIONS
- Associates or Bachelor's Degree preferred.
- 2+ years of payroll experience preferred; experience processing payroll in a multi-company or
multi-state environment is a plus.
- Knowledge of payroll processing, payroll tax requirements, timekeeping, wage and hour
concepts, deductions, reconciliations, and payroll reporting.
We Go the Extra Mile!
EOE of Minorities/Females/Vets/Disability