Payroll Specialist

This individual will ensure accurate payroll administration, maintain compliance with applicable employment and labor requirements, and support general accounting functions, including reconciliations and month-end close activities. Our client is a well-established New England construction company specializing in large-scale commercial projects across healthcare, life sciences, hospitality, residential, and office environments.

Client Overview:
Our client is a well-established New England construction company specializing in large-scale commercial projects across healthcare, life sciences, hospitality, residential, and office environments. The organization offers a collaborative work environment with opportunities for professional growth. They are currently expanding and looking to add a Payroll Specialist to their team.

Salary/Hourly Rate:
$85k - $95k, plus 5% to 10% Bonus

Position Overview:
The Payroll Specialist will oversee weekly payroll processing and related reporting for a multi-location workforce. This individual will ensure accurate payroll administration, maintain compliance with applicable employment and labor requirements, and support general accounting functions, including reconciliations and month-end close activities.

Responsibilities of the Payroll Specialist:

• Process weekly payroll and ensure accurate recording of employee hours, earnings, and labor allocations.
• Manage payroll administration for employees covered by collective bargaining agreements, including applicable deductions and benefit contributions.
• Prepare required payroll and labor compliance reports in accordance with applicable regulations and project requirements.
• Coordinate new hire payroll setup and maintain required employee tax and employment documentation.
• Reconcile payroll accounts, deductions, and related liabilities.
• Assist with year-end payroll reporting and employee tax documentation.
• Process intercompany transactions and maintain accurate accounting records.
• Assist with monthly, quarterly, and annual close activities.
• Perform bank, payroll, and general ledger reconciliations.
• Research and resolve discrepancies, ensuring accurate and timely reporting.

Required Experience/Skills for the Payroll Specialist:

• 2 - 5 years of payroll processing and reporting experience.
• Experience administering payroll for union or collectively bargained employees.
• Strong understanding of accounting fundamentals and account reconciliations.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Ability to manage recurring deadlines and payroll compliance requirements.

Preferred Experience/Skills for the Payroll Specialist:

• Experience supporting accounting operations within a project-based or labor-intensive organization.
• Familiarity with certified payroll and prevailing wage requirements.
• Experience with payroll or accounting software platforms.
• Experience with general ledger systems and financial reporting.

Education Requirements:

• Bachelor's degree in Accounting or Finance is required.

Benefits:

• Health and dental insurance.
• 401(K) with employer contribution.
• PTO.
• Disability and life insurance.
• Annual bonus eligibility.
• Professional development opportunities.
• Additional benefits include a matching nonprofit grant program.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 411885