Payroll Specialist

Behavioral Competencies MPHA expects all employees to exhibit the following behavioral skills: Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers. Department/Location: Human Resources Dept / 1001 Washington Ave N Summary The primary purpose of this position is to manage the full payroll process and ensure accurate, timely, and compliant processing of MPHAs bi-weekly payroll, while also serving as a key link between Human Resources, Finance, and employees.

Internal Close Date: November 5, 2026 Grade Level: N-1 Salary: $28.47 - 42.70 per hour Note: Starting pay rates are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. New employees typically start in the lower half of range, but experts in their field may be considered for starting pay rates in the top half of the range. Department/Location: Human Resources Dept / 1001 Washington Ave N Summary The primary purpose of this position is to manage the full payroll process and ensure accurate, timely, and compliant processing of MPHAs bi-weekly payroll, while also serving as a key link between Human Resources, Finance, and employees. All activities must support the Minneapolis Public Housing Authoritys (MPHA or Authority) mission, vision, and values. Essential Duties and Responsibilities The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. Ensure the accurate and timely processing of MPHAs bi-weekly payroll in MPHAs HRIS system. Audits and analyzes timecards for accurate completion and compliance with MPHAs policies, and to identifies any that are unapproved or missing hours, misuse of time/time off. Sends notices to employees and their supervisor for correction. Reviews and verifies hours worked, calculated wages, deductions, overtime, etc., and issues paychecks or direct deposit. Processes, responds to, and follows through on court-ordered deductions, such as child support, levies, and garnishments, and dues deductions from unions. Completes and communicates basic verification of work requests. Coordinates with the Human Resources Senior Coordinator-Benefits and Leaves Administrator on Leaves Administration and Workers Compensation Payroll processing. Enters top-off hours for approved leave of absence. Process Tuition Reimbursement Program RequestsAs assigned, responds to data requests for information from law firms, other departments, and MPHAs General Counsel relative to research, data collection, and report preparations concerning lawsuits, information requests, etc.Assists with compliance projects, EEO-4 Report, Pay Equity report, Annual Compliance Report, HR related surveys, etc.Prepares the reports used by Human Resources to verify and make payroll deductions.Reviews and updates payroll-related procedures and instructions.Maintains payroll-related data in HRISAs necessary, works with the HRIS representative to develop tools to enhance the ability to deploy payroll and employee timekeeping. Ensures payroll activities adhere to federal, state, and local tax laws, as well as company policies.Prepares payroll reports as requestedfor reporting, including payroll expenses, overtime, sick leave, and other relevant metrics.Addresses discrepancies such as overpayment, underpayment, or missing data and coordinates with Human Resources and Finance to resolve them.Monitors the Payroll Help email and responds to payroll-related inquiries.Processes and issues employee tax forms such asW-2s, W-4s,and 1099s.Works closely with Human Resources to coordinate payroll benefits& Fringedeductions, time off accruals, court-ordered deductions, and other payroll adjustments.Worksclosely with Human Resourcesto ensurethat any employee statuschanges (e.g., hires, terminations, raises) are accurately reflected in the payroll system.Notify employees of changes in payroll, such as wage theft letters, memos related topayroll processing,deductions, andearnings.Process quarter-end and year-end payroll processes andmaintainall recordsCollaborate with the Finance department to reconcile payroll with the general ledger account.Performs other related duties as assigned. Behavioral Competencies MPHA expects all employees to exhibit the following behavioral skills: Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers. Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition. Effective Communication: Employee is prepared, clear, concise, and organized in all facets of communication in order to fully establish understanding. Actively listens and understands the audience to adapt the message appropriately. Communicates information with appropriate personnel in a timely manner. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above own interests; supports everyone's efforts to succeed. Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment requires a demonstrated ability to interact effectively with persons from diverse economic, social, and ethnic backgrounds, including new immigrants, limited English language proficiency clients, and clients with a variety of mental health issues and other disabilities. Office environment. The noise level in the work environment is usually moderate.