Payroll Specialist

Payroll Specialist

Position Summary

We are seeking an experienced Payroll Specialist to join a centralized Finance team supporting multiple construction-related operating entities. This position is responsible for accurate weekly payroll processing, certified payroll and prevailing-wage compliance, payroll reconciliations, and maintaining accurate employee and payroll data.

The ideal candidate has strong full-cycle payroll experience and is comfortable working in a high-volume, multi-state environment while partnering with field operations, project teams, and HR.

Key Responsibilities:

Weekly Payroll Processing

• Process weekly payroll for multiple operating entities.

• Import, validate, and correct timekeeping data, including hours, jobs, and project phases.

• Maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials.

• Process off-cycle, manual, and correction checks as necessary.

• Research and resolve payroll discrepancies and timekeeping issues.

Certified Payroll & Prevailing Wage

• Prepare and submit certified payroll reports, including WH-347 and state-required reports.

• Support Davis-Bacon and state prevailing-wage compliance.

• Apply appropriate wage determinations, fringe benefit rates, and worker/trade classifications.

• Maintain compliance information through applicable agency and labor-compliance systems.

• Assist with labor-compliance audits, agency inquiries, and contractor documentation requests.

Payroll Reconciliation

• Reconcile payroll registers and validate changes to rates, hours, deductions, and stipends.

• Reconcile employee hours across multiple sources prior to processing.

• Reconcile payroll liabilities, tax withholdings, and benefit deductions.

• Investigate missed hours, coding errors, and other payroll discrepancies.

Systems & Payroll Administration

• Maintain accurate employee, job, rate, and deduction information across payroll and operational systems.

• Assist with payroll process documentation and standardization.

• Support the integration of additional operating entities into centralized payroll processes.

Qualifications

• 3+ years of full-cycle payroll HIGH VOLUME (over 1,000 FTE, weekly) processing experience.

• Construction, certified payroll, prevailing-wage, or multi-entity payroll experience strongly preferred.

• Working knowledge of Davis-Bacon, prevailing wage, WH-347 reporting, and multi-state payroll taxes.

• Experience with Vista by Viewpoint or a comparable construction ERP is a plus.

• Strong Excel skills, including SUMIFS, pivot tables, and reconciliation workbooks.

• Experience with AASHTOWare and HCSS is a plus.

• Strong attention to detail and ability to meet recurring weekly payroll deadlines.

• Ability to work collaboratively with field operations, project teams, and HR.

What We're Looking For

• Strong accuracy and attention to detail

• Excellent payroll reconciliation skills

• Ability to manage high-volume weekly deadlines

• Compliance-focused approach to payroll

• Strong problem-solving and research skills

• Clear, professional communication skills

• Ability to work effectively across multiple teams and operating entities

Does this sound like something you would be interested in? If so, apply today or email ashley.eaddy@lhh.com!

Pay Details: $60,000.00 to $80,000.00 per year

Search managed by: Ashley Eaddy

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.