Payroll Specialist

Payroll Specialist

Role Overview

Application

Administer and process biweekly payrolls for all employees, ensuring accuracy, compliance, and timely payment.

Review payroll data for accuracy, including hours worked, overtime, pay rate changes, taxes, garnishments, child support orders, PTO usage, and exempt employee time off.

Audit payroll transactions and resolve discrepancies prior to payroll processing and approval.

Manage and maintain payroll records in accordance with company policies and federal, state, and local regulations.

Administer Affordable Care Act (ACA) compliance reporting, including monthly audits, tracking eligibility changes, and annual reporting requirements.

Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information.

Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinates with third-party administrators.

Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system.

Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies.

Process and post miscellaneous payroll-related deposits and payments.

Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums.

Serve as a primary point of contact for employee payroll inquiries, providing timely and accurate assistance.

Maintain confidentiality of employee payroll, benefits, and personnel information always.

Support Human Resources with audits, reporting, compliance initiatives, and special projects assigned.

Collaborate with department managers, vendors, and third-party administrators to ensure efficient payroll operations.

Stay current on payroll regulations, tax requirements

Assist with AP and AR transactions, collections, and payment activities

Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information.

Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinate with third-party administrators.

Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system.

Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies.

Process and post miscellaneous payroll-related deposits and payments.

Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums.

Other duties as assigned

Knowledge, Skills and Abilities (KSA):

Minimum of five (5) years of Payroll and Benefits administration experience.

Accounting background preferred.

Highly organized, detail-oriented, and efficient, with strong time management skills.

Excellent analytical, critical thinking, and problem-solving abilities.

Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.

Strong verbal and written communication skills with the ability to interact effectively with employees at all levels of the organization.

Experience with Paylocity or a similar payroll and human resources information system (HRIS).

Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

Demonstrated ability to maintain a high level of confidentiality and professionalism.

Ability to work independently, exercise sound judgment, and perform effectively in high-pressure situations.

Education/Certification Requirements:

4-7 years of experience working with Benefits and Payroll

Bachelors Degree in related field preferred

First Name *

Last Name *

Email *

Phone *

Upload CV *

Upload only .doc, .docx and .pdf file.